Event Set Up Crew

Title/Role: IN-IDOI- Event Set Up Crew

Worksite Address: INDIANAPOLIS, IN

The Equipment Crew Member makes sure the 33 conference rooms and the Statehouse have the required furniture and equipment arranged and set up as requested, working on a schedule or as directed. The role also sets up and troubleshoots sound, audio, visual, and live streaming equipment for events. It does not directly supervise State employees, but it supervises and assists Project Search interns on assigned projects, serves as a group leader, and helps train new staff.

Work Location: Onsite at the Statehouse and conference center (indoors, with occasional outdoor work)
Work Schedule: Event-based, including some weekends with minimal notice

• Lead the set-up of specialized sound, audio, visual, and live streaming equipment, including sound mixers, monitors, DVD players, mult box, and podium equipment
• Troubleshoot and repair State-provided and customer-provided sound and audio equipment
• Review worksheets, organize a timeline, and plan the set-up for rooms and Statehouse activities
• Assess conference rooms and Statehouse event locations, then gather the needed equipment and prepare the space
• Make sure doors are unlocked, lights are on, and blinds are fully open
• Move unneeded equipment and furniture to the storeroom
• Set up the required equipment and furniture as requested
• Clean, vacuum, dust, and remove trash so rooms and meeting areas are presentable
• Clear customer trash and catering debris from Statehouse event spaces
• Reset Statehouse event space within the required timeframe, especially during Legislative Session
• Clean carpets as scheduled or needed with a commercial-grade floor scrubber
• Lead other staff when the supervisor is absent
• Supervise and assist Project Search interns, and help train new staff
• Help the Supervisor maintain supply inventory, with a daily physical count and tracking
• Serve as the sole point of contact during weekend events

• 6 months transporting and moving furniture and equipment in conference rooms
• Practical experience with audio, video, and sound equipment and commercial-grade cleaning equipment

• Sound equipment, mixers, microphones, speakers, and cabling, including setting up monitors and tying into sound systems
• Troubleshooting equipment failures at a moment's notice
• Creative problem solving with limited resources
• Customer service
• Reading and interpreting reservation forms and room set-up instructions
• Planning, organizing, and prioritizing the daily schedule and equipment
• Flexibility and quick adaptation to changing tasks and deadlines
• Written and verbal communication (excellent oral communication preferred)
• Working with co-workers, other state agencies, and the public
• Following written and verbal instructions and working with minimal supervision

• High school diploma or equivalent
• Ability to work weekends with minimal notice
• Ability to perform manual tasks that involve constant standing, walking, lifting, bending, twisting, and stooping
• Ability to lift and move moderately heavy furniture and equipment, and to push and pull flatbed carts
• Ability to work entirely in a non-sitting position