Executive Assistant

We are seeking a highly organized and tech-savvy Executive Assistant / Project Coordinator to partner closely with the CEO of a cancer research firm. This role blends traditional executive support with project coordination, meeting management, and process documentation in a fast-paced, evolving environment. The ideal candidate is proactive, resourceful, and comfortable leveraging AI tools such as Microsoft Copilot to streamline workflows, capture key insights, and improve operational efficiency. Initially structured as a part-time opportunity, this position has the potential to grow into a full-time role based on performance and business needs.ResponsibilitiesManage and prioritize the CEO's inbox, ensuring timely responses and efficient communication flow.Coordinate and maintain a complex executive calendar, scheduling meetings and managing competing priorities.Prepare meeting agendas, capture detailed notes, and track action items for leadership, Board, and Committee meetings.Utilize AI-powered tools, including Microsoft Copilot, to enhance meeting preparation, documentation, and follow-up processes.Attend select internal meetings on the CEO's behalf, communicate leadership priorities, and provide concise summaries, recommendations, and next steps.Partner with leadership to improve meeting efficiency and implement AI-enabled workflows where appropriate.Assist in developing and documenting Standard Operating Procedures (SOPs) and best practices to preserve institutional knowledge and support operational consistency.Support special projects and process improvement initiatives as needed.Ideal ExperiencePrevious experience supporting senior executives in an Executive Assistant, Chief of Staff, Project Coordinator, or similar role.Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.Excellent written and verbal communication skills, including meeting facilitation and note-taking.Comfortable leveraging AI tools such as Microsoft Copilot, ChatGPT, or similar technologies to improve productivity and workflow efficiency.Ability to exercise sound judgment, maintain confidentiality, and work independently.Experience documenting processes, creating SOPs, or supporting operational improvements preferred.Proactive, resourceful, and adaptable in a fast-paced, evolving environment.Available to initially support approximately 20 hours per week, with the potential to transition into a full-time position.Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.