Executive Personal Assistant

Our client, a highly regarded financial services firm, seeking a polished, proactive Executive Personal Assistant to support a senior Executive and team.This is a unique opportunity for an experienced administrative professional who thrives in a fast-paced, high-performing environment and is ready to take on their next challenge. While prior experience supporting a C-suite executive or Principal is preferred, we are also open to candidates coming from a strong firm or demanding team who have demonstrated exceptional organization, judgment, and the ability to operate with a high level of urgency and discretion.Location: Midtown, NYCWork Model: 4-5 days onsite, flexibility requiredHours: 9:00 AM–6:00 PM, with flexibility as neededCompensation: up to $150,000 base + discretionary performance-based bonusThe RoleThis position is approximately 50% Executive Assistant / 50% Personal Assistant to the Executive.The ideal candidate will be highly organized, resourceful, and comfortable working in an environment where priorities can shift quickly. This person will serve as a trusted partner to the Executive, anticipating needs, managing competing priorities, and ensuring both professional and personal matters are handled seamlessly.Key ResponsibilitiesExecutive & Professional SupportManage a complex calendar, scheduling, meeting logistics, and shifting prioritiesServe as a trusted partner to the Executive, proactively managing conflicts and schedule changesCoordinate domestic and international business travel, including flights, hotels, ground transportation, itineraries, and last-minute changesCoordinate meetings, dinners, events, reservations, and other engagementsPrepare and manage expense reportsProvide light professional support to additional senior members of the investment team, including calendar coordination and expensesPartner with the broader administrative team to ensure seamless coverage and communicationPersonal SupportProvide primarily computer-based administrative support across personal calendars, appointments, travel, dining, and day-to-day logisticsCoordinate personal appointments and related logisticsAnticipate needs and proactively handle time-sensitive requestsHandle highly confidential personal and family matters with discretionOccasional hands-on requests may include arranging lunch or coffee, but this is not an errand-running roleIdeal Background5+ years of experience supporting senior executives, Principals, or high-performing teamsExperience in a fast-paced, demanding professional environmentStrong calendar management and domestic/international travel coordination skillsExceptional organization, attention to detail, and follow-throughCalm, resourceful, and able to exercise sound judgment under pressurePolished and confident communicatorHighly discreet and comfortable handling confidential informationStrong Microsoft Office skills and ability to quickly learn new systemsBackground in private equity, finance, family office, or another high-touch professional environment is a plusComfortable with occasional after-hours needs and checking email over the weekend when time-sensitive matters ariseThe Ideal CandidateThe successful candidate will be polished, proactive, highly organized, and service-oriented, with the maturity and judgment to operate independently in a sophisticated environment. They should enjoy being busy, take ownership of their work, and be someone who naturally stays one step ahead.Please submit your resume in Word format for immediate consideration.You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.