Firm Administrator

We are working with a well-established law firm in the Charlotte area seeking an experienced Firm Administrator to oversee daily office operations, administrative functions, and financial processes.

This is a hands-on leadership opportunity for an organized, proactive professional who enjoys wearing multiple hats, supporting attorneys and staff, and keeping day-to-day operations running smoothly. The ideal candidate will bring a strong combination of office management, accounting, legal billing, and personnel management experience.

Key Responsibilities

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• Manage daily office operations, ensuring an organized, efficient, and productive work environment.
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• Supervise and support administrative and accounting staff, including delegating responsibilities, coordinating workloads, and providing ongoing guidance.
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• Oversee billing and invoicing activities, working closely with attorneys and staff to ensure accuracy, timely processing, and resolution of billing-related issues.
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• Handle and oversee general accounting functions, including accounts payable, accounts receivable, bookkeeping, and financial reporting.
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• Assist with employee-related matters, including payroll, hiring, onboarding, training, and general HR administration.
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• Coordinate with attorneys and firm leadership to address operational needs, improve internal procedures, and maintain efficient workflows.
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• Manage vendor relationships, office resources, and other administrative needs as they arise.
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• Take ownership of special projects and help implement improvements across office operations.
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Qualifications

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• Experience in law firm administration, legal office management, or a similar administrative leadership position.
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• Legal billing experience strongly preferred.
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• Solid understanding of accounting and bookkeeping practices, including A/P, A/R, and financial recordkeeping.
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• Previous experience supervising employees and managing daily administrative operations.
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• Exposure to payroll processing, employee relations, and general HR responsibilities.
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• Strong organizational skills with the ability to prioritize competing deadlines and responsibilities.
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• Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, staff, and outside vendors.
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• Comfortable working independently, taking initiative, and serving as a dependable resource for the office.
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• Proficiency with Microsoft Office and familiarity with legal billing or accounting software preferred.
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