Firm Administrator

We are working with a well-established law firm in the Charlotte area seeking an experienced Firm Administrator to oversee daily office operations, administrative functions, and financial processes.This is a hands-on leadership opportunity for an organized, proactive professional who enjoys wearing multiple hats, supporting attorneys and staff, and keeping day-to-day operations running smoothly. The ideal candidate will bring a strong combination of office management, accounting, legal billing, and personnel management experience.Key ResponsibilitiesManage daily office operations, ensuring an organized, efficient, and productive work environment.Supervise and support administrative and accounting staff, including delegating responsibilities, coordinating workloads, and providing ongoing guidance.Oversee billing and invoicing activities, working closely with attorneys and staff to ensure accuracy, timely processing, and resolution of billing-related issues.Handle and oversee general accounting functions, including accounts payable, accounts receivable, bookkeeping, and financial reporting.Assist with employee-related matters, including payroll, hiring, onboarding, training, and general HR administration.Coordinate with attorneys and firm leadership to address operational needs, improve internal procedures, and maintain efficient workflows.Manage vendor relationships, office resources, and other administrative needs as they arise.Take ownership of special projects and help implement improvements across office operations.QualificationsExperience in law firm administration, legal office management, or a similar administrative leadership position.Legal billing experience strongly preferred.Solid understanding of accounting and bookkeeping practices, including A/P, A/R, and financial recordkeeping.Previous experience supervising employees and managing daily administrative operations.Exposure to payroll processing, employee relations, and general HR responsibilities.Strong organizational skills with the ability to prioritize competing deadlines and responsibilities.Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, staff, and outside vendors.Comfortable working independently, taking initiative, and serving as a dependable resource for the office.Proficiency with Microsoft Office and familiarity with legal billing or accounting software preferred.