Fl Orange County Commissioners Sr Contract

Job Title: FL-Orange County Commissioners-Sr. Contract Administrator
Location: Orlando, FL 32801
Duration: 11 Months
Job Type: Temporary Assignment
Work Type: Onsite
Shift: Monday-Friday 8am-5pm

Job Description:

• This temporary entry-level position provides administrative and compliance support to the Business Development Administrator in monitoring and maintaining procurement and contractual compliance activities for Small Business Utilization.
• The employee assists with contract documentation, data tracking, compliance reporting in the B2GNOW compliance system, and coordination of administrative tasks related to professional services.
• Work is performed under direct supervision and follows established procedures and guidelines to support contract monitoring and compliance functions in accordance with Federal, State, and County regulations.

• Coordinates and participates in pre-proposal/ kick-off conferences to inform bidders about the County's SBE requirements, oral presentations, selection meetings, workshops, and evaluation processes; interacts with consultants, vendors, providers, and using divisions on procurement documents, procedures, and selection criteria.
• Assist divisions with award criteria development, professional service contract negotiations, and resolution of contractor, subcontractor, vendor, or provider conflicts.
• Monitors consultant, vendor, and provider performance through compliance reviews, inspections, site monitoring, utilization reporting, and verification of contractual obligations and payments.
• Participates in committees, meetings, community events, and expos as assigned.
• Develops and maintains procedures, databases, and tracking systems for contract administration.
• Evaluate Request for Proposals to determine SBE participation and good faith effort participation.
• Reviews SBE Subconsultant agreements for contract compliance.
• Sends out SBE congratulatory package via e-mail, which includes SBE required reporting forms and instruction guide to awarded Prime consultant.
• Creates and maintains contract files by updating all activity logs.
• Reviews Prime consultant SBE Utilization and monitors contracts for SBE compliance using compliance software.
• Completes Contract Closure process and conducts a site visit prior to project being closed.
• Maintains different databases.
• Compiles Professional Statistics for Monthly Certification and Compliance Report.