Office Administrative Assistant

Role: Office / Administrative Assistant 2
Location: Eagle Mountain, UT, 84005 (On-site)

Schedule: Monday Friday, 10-hour days; approximately 50 hours per week. Occasional Saturday coverage may be required.

Job function: Administrative
Industry: Oil & Energy

Skills: Administrative support, organization, coordination, and document management, Experience collecting, tracking, and maintaining reports and records, Comfortable working onsite in a construction trailer and occasionally visiting the site

Note: The primary responsibility is collecting, organizing, and tracking inspection reports, contractor test reports, and mechanical completion handover documentation.

The ideal candidate will have strong administrative and coordination skills, preferably with construction-site experience.

Summary:

The main function of an office / administrative assistant (general) is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

- Prepare invoices, reports, memos, letters, financial statements, and other documents.

- File and retrieve corporate documents, records, and reports.

- Open, sort and distribute incoming correspondence, including faxes and emails.

- Prepare responses to correspondence containing routing inquiries.

Skills:

- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

- Ability to work independently and manage one's time.

- Ability to keep information organized and confidential.

- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

- High school diploma or GED required.

- 2-4 years' experience required.

Must Have
Administrative experience in construction, engineering, industrial, or project-based environments.
Experience collecting and maintaining inspection reports, test reports, completion records, or similar technical documentation.
Procore experience or familiarity with construction document control systems.
Willingness to work onsite in Utah, approximately 50 hours per week, with occasional Saturday coverage.
Availability for a one-year contract and both interview stages, if required.