Office / Administrative Assistant 2 - WMBJP00002758

Job Description

The primary responsibility is collecting, organizing, and tracking inspection reports, contractor test reports, and mechanical completion handover documentation. The ideal candidate will have strong administrative and coordination skills, preferably with construction-site experience.

Summary:

The main function of an office / administrative assistant (general) is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 2-4 years' experience required.