Office Administrator

Fully ONSITE

Position requires the resource to be in the office from 8am-5pm Monday through Friday.

Mandatory Required Skills

• Ability to serve as the "face" of Deloitte in the office, representing firm culture and standards to both staff and guests
• Must be in the office 45 hours a week
• 3+ years of work experience as a receptionist for a large office or administrative assistant supporting high-level executives or c-suite executives
• Fundamental computer skills Microsoft Outlook, Word, Excel, PowerPoint
• Excellent interpersonal and communication skills with the ability to provide exceptional customer services to both Deloitte staff and clients
• Ability to anticipate problems and take initiative
• Ability to prioritize and multi-task; excellent time management
• Ability to work well in a team environment
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
• Comfortable adapting to new procedures, sudden schedule changes, or rapidly evolving project requirements
• Sensitive to the needs of a diverse, cross-functional team and able to communicate respectfully across all demographics Preferred Skills
• Ability to coordinate complex meeting logistics across time zones, book meeting rooms, anticipate conflicts, and resolve them proactively Responsibilities
• Provide administrative support for up to 200+ staff that may occupy the project office
• Manage reception for visitors and guests, greeting clients, vendors, and visitors, and issuing visitor badges.
• Escort confirmed guests, if necessary
• Enforce standard office security procedures and security badging accessibly including performing any related duties (as assigned)
• Issue temporary visitor passes, assist staff with badge issues, and manage inventory of badges
• Maintain visitor logs
• Manage incoming and outgoing mail and packages
• Submit maintenance requests to building management as needed
• Operate workspace reservation software to manage the booking of office conference rooms
• Collaborate with other Deloitte offices for events, resources and support when needed Support Office Manager:
• Monitor and manage office supply inventory, replenishing office and kitchen supplies as necessary
• Maintain all refreshment equipment to serviceable and clean conditions, notifying vendors when service is needed or when supplies are needed
• Maintain and keep all legal postings up to date
• Implement and maintain adherence to health and safety code policies and procedures, as defined by Deloitte, client, and building management
• Address and triage building maintenance and/or technology-related requests
• Coordinate with the PMO to disseminate project-wide announcements to the project team related to project facility, health, and safety
• Manage the office calendar and if needed, coordinate meetings for project leadership (3-5 Deloitte Partners and Managing Directors) and conferences (and may attend department meetings)
• Order and facilitate catered meals for office staff, as requested by project leadership
• Coordinate and organize logistics for office functions, including meetings, conferences, entertainment, receptions, and dinner arrangements with minimal direction from project leaders.