Office Administrator

Office Operations & Customer Relations CoordinatorLocation: Northern New Jersey (Fully On-Site)A well-established and growing construction company in Northern New Jersey is seeking a highly organized, professional, and customer-focused Office Operations & Customer Relations Coordinator to become the face of our office. This individual will play a critical role in supporting daily operations, managing administrative functions, assisting with proposal preparation, and serving as the primary point of contact for clients and visitors.We are looking for someone with a positive attitude, exceptional communication skills, and a polished professional presence who enjoys building relationships and keeping an office running smoothly.Key ResponsibilitiesServe as the first point of contact for clients, vendors, and visitors, providing a welcoming and professional experienceManage daily office operations and administrative activitiesAnswer and direct incoming phone calls, emails, and inquiriesPrepare, format, and coordinate proposals, bid packages, presentations, and project-related documentsMaintain organized filing systems, both electronic and physicalAssist with contract documentation, permits, and project administrationCoordinate schedules, meetings, and appointments for managementCommunicate with customers regarding project updates, scheduling, and general inquiriesTrack and organize important project records and correspondenceOrder office supplies and support overall office management functionsCollaborate with project managers and leadership to ensure smooth workflow and operational efficiencyQualifications3+ years of administrative, office management, or operations experience, preferably within construction, engineering, architecture, or a related industryStrong proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)Experience preparing proposals, bid documents, or customer-facing materialsExcellent organizational and multitasking skillsStrong attention to detail and ability to prioritize competing deadlinesOutstanding verbal and written communication skillsProfessional appearance and demeanor with a customer-first mindsetAbility to work independently while supporting a collaborative team environmentWhat We're Looking ForThe ideal candidate is energetic, polished, and personable, with the ability to create a positive experience for everyone who walks through our doors. This person will be a key representative of the company and must possess excellent interpersonal skills, professionalism, and a proactive approach to supporting both customers and internal teams.Compensation & BenefitsCompetitive salaryComprehensive benefits packagePaid time off and holidaysStable and growing company environmentOpportunity to be a valued member of a close-knit teamSchedule: Full-time, Monday-FridayWork Location: Fully On-Site, Northern New JerseyIf you enjoy being the hub of an organization, thrive in a fast-paced environment, and take pride in delivering exceptional customer service, we'd love to hear from you.