Office Administrator

Position Summary

We are seeking an experienced Office Administration Coordinator to support the day-to-day operations of a busy law firm. The ideal candidate will manage front desk operations, coordinate meetings and office activities, support attorneys and staff, and ensure a professional experience for clients and visitors.

Key Responsibilities

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• Greet visitors and manage incoming calls professionally.
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• Coordinate conference rooms, meetings, and video conferences.
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• Assist with office events, client functions, and attorney visits.
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• Manage deliveries, mail, and office security procedures.
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• Coordinate facilities requests, vendors, and building services.
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• Provide administrative support to attorneys, legal staff, and office leadership.
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• Process expense reports, office documentation, and general administrative tasks.
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Qualifications

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• High school diploma or equivalent required.
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• Minimum 3 years of administrative or office coordination experience within a law firm.
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• Law firm experience is mandatory. Candidates without a law firm background will not be considered.
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• Proficiency with Microsoft Word, Excel, Outlook, and Teams.
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• Strong organizational, communication, and customer service skills.
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• Ability to handle confidential information with professionalism and discretion.
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Preferred

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• Experience supporting attorneys or legal professionals.
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• Experience with conference room scheduling, legal events
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