Office Coordinator

The Apparel Group is seeking a skilled and experienced Office Coordinator to join our team. This position will report to the Human Resources Generalist. The incumbent will play a crucial role in executing and supporting the day-to-day operations of our New York office and corporate apartment. The ideal candidate will also provide support to other departments as needed.

Responsibilities

· Greets clients, visitors, and guests; determines the purpose of each person’s visit and escorts them to the appropriate location

· Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs

· Answers, screens, and directs phone calls to staff; taking messages as needed.

· Travel arrangements: Reserves NY Apt, Hotel and car reservations for company employees.

· Responsible for management and upkeep of offsite company apartment in New York

· Shipping, receiving and delivery of mail and packages

· Coordinates company holiday/celebrations and events

· Catering for in office company meetings

· Maintains the appearance of main entrance/lobby, conference rooms and breakroom

· Orders office and kitchen supplies; maintains office supply closet and stocking kitchen

· Manages NY Office alarm codes and elevator access badges

· Runs errands as needed

· Assists with departmental projects as requested

· Works with Dallas HR on existing projects and reports

· Performs administrative and clerical Human Resources functions for two entities/divisions

· Other duties as assigned

Required Skills/Abilities:

· Must be detail oriented and have the ability to handle sensitive and confidential material.

· Extensive knowledge of office management procedures

· Excellent verbal and written communication skills

· Excellent interpersonal and customer service skills

· Excellent organizational skills and attention to detail

· Excellent time management skills with a proven ability to meet deadlines

· Proficient with Microsoft Office Suite or related software

· Required to work in office Monday-Friday

Education and Experience:

· High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.

· At least three years of administrative and clerical experience required.