Oracle Cloud Project Coordinator

Roles/Responsibilities:

What You Will Do

Meeting Coordination and Documentation
Schedule and coordinate meetings across internal teams, vendor partners, and steering
committee members.
Prepare meeting agendas in advance and distribute materials to participants.
Capture meeting minutes, decisions, and action items in real time.
Distribute notes and action items to attendees promptly following each meeting.
Track action item status and follow up with owners to ensure nothing is missed.

Project Artifact Management

• Maintain and update project documentation including trackers, logs, status reports, and schedules.
• Ensure project artifacts are current, organized, and accessible to the team.
• Support the PM in maintaining the consolidated issue and work order inventory.
• Assist with preparing materials for steering committee meetings and leadership updates.

Financial Tracking and Invoice Support

• Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations.
• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms.
• Flag discrepancies or questions for PM and leadership review.
• Maintain financial tracking logs and assist in preparing summary reports.
  General Program Support
• Coordinate logistics for internal and vendor-facing meetings including room bookings, virtual meeting setup, and participant communications.
• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
• Handle general administrative needs that support smooth program operations.

Mandatory Skills:

• Strong organizational skills and attention to detail - this role lives and dies by follow-through.
• Experience supporting project teams in a coordination or administrative capacity.
• Comfortable managing multiple workstreams and priorities simultaneously without losing track of details.
• Proficient with productivity tools - Microsoft Office, Teams, SharePoint, and similar platforms.
• Clear, professional written and verbal communication skills.
• Ability to take initiative and work independently once direction is given.

Desirable Skills:

• Experience supporting enterprise software or ERP implementations.
• Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
• Public sector or government experience.
• Experience reviewing vendor invoices or tracking contract financials.