Part-Time Executive & Operations Coordinator

Part-Time Executive & Operations CoordinatorAEQUITA North America | Summerville, SC | Approx. 20 hours/weekAbout AEQUITAAEQUITA is an owner-managed private equity group headquartered in Munich and one of the fastest-growing investors in Europe. With 12 portfolio companies and more than EUR 12 billion in combined revenue, we invest in carve-outs, transformation situations, and special situations.Our portfolio companies operate primarily in the automotive, chemicals, machinery and equipment, and broader industrial B2B sectors.High Impact. Low Ego.Position Summary: AEQUITA North America is looking for a highly organized, proactive and hands-on Executive & Operations Coordinator to support our North American team and Managing Director.This is not a traditional administrative assistant role. We are looking for someone who takes ownership, works independently and identifies what needs to be done without requiring continuous direction.As our Managing Director and team frequently travel across the U.S. and internationally, you will play an important role in keeping our Summerville office and day-to-day administrative activities organized and running smoothly.Key ResponsibilitiesSupport the Managing Director and AEQUITA North America team with day-to-day administrative and organizational activitiesIndependently coordinate and manage office-related topics and external service providersMaintain recurring monthly employee activity and administrative trackingCoordinate contracts, subscriptions and service providers, including mobile phone and other office-related agreementsSupport team planning, meeting coordination and Microsoft Teams organizationCoordinate travel planning, flights, hotels, rental cars and other arrangementsPrepare and coordinate travel expense reportsSupport recruiting activities, including candidate coordination, interview scheduling and communicationSupport weekly payroll preparation and coordination with external providersCoordinate external stakeholders and follow up on open topicsMaintain administrative documentation and ensure deadlines and recurring activities are completed on timeSupport additional organizational and administrative projects as requiredWhat We Are Looking ForMost importantly, we are looking for someone who is self-organized, reliable and proactive.The right person does not wait for detailed instructions but takes ownership of topics, follows through and keeps things moving.Ideally, you bring:Previous experience in executive support, office management, business administration or a similar roleStrong organizational skills and attention to detailAbility to work independently and prioritize multiple topicsHigh level of ownership and reliabilityStrong follow-through – open items do not get lostProfessional communication skillsConfidence interacting with employees, candidates, vendors and external partnersGood knowledge of Microsoft Office and Microsoft TeamsComfort working in a small, entrepreneurial and fast-moving organizationDiscretion when handling confidential employee and company informationWorking ModelPart-time position, approximately 20 hours per weekBased at our Summerville, South Carolina officeRegular presence in the office requiredSome flexibility in scheduling can be discussed