Payroll Administrative Assistant

Job Title: Administrative AssistantLocation: Canaan, CT 06018Job Type: ContractDuration: 5 MonthsPay Rate: $29.21/hour on W2Work Schedule: Monday–Friday, 7:30 AM–4:00 PM (40 hours per week)Work arrangement: 100% OnsiteInterview Type: In-personIndustry: ManufacturingApplication Deadline: Nov 10, 2026Job SummaryThe Administrative Assistant will provide administrative and operational support in a fast-paced manufacturing environment. Responsibilities include timekeeping, payroll-related activities, employee expense reports, meeting coordination, record maintenance, and general site administration.This is a temporary backfill position. The selected candidate will have the opportunity to train with the current employee during November and December to ensure a smooth transition.Key ResponsibilitiesManage and maintain timekeeping records and employee timecards for approximately 350 employees.Maintain complex Excel spreadsheets, master files, payroll data, formulas, and related records.Prepare and generate operational reports, statistics, tables, graphs, timelines, correspondence, and presentations.Utilize Microsoft Excel functions, including pivot tables and VLOOKUP, to manage and analyze data accurately.Support payroll-related activities and resolve timekeeping discrepancies.Assist with employee expense reports and administrative documentation.Coordinate meetings, reserve conference rooms, and arrange lunches and other meeting logistics.Provide general administrative support and direct employees to appropriate resources.Maintain accurate operational records and documentation related to personnel changes.Identify opportunities to improve administrative processes and workflows.Communicate effectively with internal teams and external stakeholders while managing multiple priorities.Required QualificationsRelevant administrative or clerical experience.Strong proficiency in Microsoft Excel, including pivot tables, VLOOKUP formulas, and complex spreadsheet management.Experience maintaining large spreadsheets, master files, formulas, and data records.Strong organizational skills, attention to detail, and time-management abilities.Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.Strong communication, coordination, and problem-solving skills.Ability to work onsite in Canaan, CT, Monday through Friday.Preferred QualificationsExperience working in a manufacturing or large corporate environment.Familiarity with ADP or other timekeeping and payroll systems.Experience with employee timecards, payroll administration, expense reports, or workforce records.Previous experience providing administrative support to a large employee population.EEOC ComplianceWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment.DISCLAIMERAI Usage Policy: Pacer Group uses AI to assist in screening applications. Final hiring decisions are made by human recruiters based on qualifications and experience.