Payroll Specialist

Job description:

Company Overview

Slater Schulman LLP is a growing, national law firm with our head office located in Melville, NY. With over 40 years of combined experience advocating for clients in complex, high-stakes litigation, we pride ourselves on a supportive, high-integrity workplace. We are seeking a detail-oriented Payroll Specialist to own our payroll administration and ensure seamless, accurate compensation for our expanding multi-state team.

Position Overview

You will manage all aspects of payroll administration, time tracking, tax compliance, and payroll-related benefits reporting. This role is ideal for an independent problem-solver who thrives in a dynamic environment and brings deep technical knowledge of multi-state payroll regulations.

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• Requirement: 3–5 years of recent, dedicated multi-state payroll processing experience.
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Key Responsibilities

Payroll Processing & Administration

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• Run end-to-end payroll cycles for hourly, salaried, and partner-track employees.
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• Perform thorough pre-submission audits on payroll registers, earnings, deductions, and tax withholding.
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• Oversee time and attendance tracking, monitoring overtime, leaves, and PTO accruals.
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Tax & Compliance

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• Stay current on Federal, New York State, and local payroll regulations.
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• Ensure compliance regarding worker classification, statutory benefits, and overtime exemptions.
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• Lead year-end processes, including W-2 reconciliation, verification, and distribution.
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Systems & Record Keeping

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• Maintain absolute data integrity within our primary HRIS/payroll platform.
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• Create custom reports, GL (General Ledger) exports, and spreadsheets for finance and leadership.
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• Securely manage confidential files in line with privacy laws and firm policy.
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Employee Support & Collaboration

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• Act as the go-to resource for employee inquiries regarding paychecks, direct deposit, and deductions.
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• Partner with HR and finance to reconcile benefits deductions, retirement plans, and insurance premiums.
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Qualifications

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• Experience: 3–5 years of direct payroll processing experience (law firm or professional services background preferred).
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• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent practical experience.
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• Software Skills: Hands-on experience with Paychex, ADP, or similar payroll software. Advanced Microsoft Excel skills (Pivot Tables, VLOOKUPs) are a must.
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• Core Traits: Exceptional attention to detail, uncompromised integrity with confidential data, and strong analytical skills.
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Benefits:

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• 401(k) matching
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• Dental insurance
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• Health insurance
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• Life insurance
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• Paid time off
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• Vision insurance
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Work Location: In person