Payroll Supervisor

Onsite role

Area of focus: Payroll

Minimum experience: 5+ years of direct government payroll experience

Education: Bachelor's degree in Business Administration, Accounting, Finance, or a related field, or an equivalent combination of training and experience.

Role summary: Leads payroll processing for each pay cycle, from calculation of pay and deductions through disbursement. Ensures deadlines, quality standards, and federal and state compliance are met every payroll and at critical times of the year. Serves as the subject matter expert for employees, departments, and City leadership on payroll procedures and controls.

Key responsibilities

• Supervise and review the work of payroll staff, assign work, and coach team members on procedures and quality standards.
• Administer payroll for all employee time, salary payments, required tax and benefit deductions, and voluntary withholdings.
• Ensure compliance with IRS rules, federal and state labor laws, and City payroll policies.
• Prepare, reconcile, and balance monthly retirement contribution withholdings and submit them before the deadline.
• Reconcile benefit-related fund transfers and monthly bank statements, and record the related journal vouchers in the general ledger.
• Maintain and configure the payroll system, including annual payroll calendars, fiscal-year rate updates, and account-string changes in commitment accounting.
• Support year-end special payroll processing and respond to audit requests.
• Train employees and managers on timesheet submission and payroll system use.

Required knowledge and skills

• Payroll processing, including IRS regulations, federal and state labor and wage laws, overtime, and leave entitlements.
• Public-sector retirement and benefit deductions; FMLA, military leave, and workers' compensation as they affect pay.
• Basic accounting concepts and reconciliation of payroll-related accounts.
• Supervising, training, and coaching staff; developing policies and procedures.
• Analytical and critical thinking, and clear written and verbal communication.