Personal Assistant

About the OpportunityRooted in Talent is conducting a confidential search on behalf of a highly respected professional based in the Miami area. We are seeking an exceptional Personal Assistant who is proactive, resourceful, and thrives in a fast-paced, high-performance environment.About the RoleWe are seeking a Part-Time Personal Assistant (10-25 hours) to provide personalized support to a busy household. This role requires someone who enjoys creating order, anticipating needs, and managing day-to-day responsibilities with professionalism and discretion.The ideal candidate is resourceful, detail-oriented, and capable of handling multiple priorities independently. Success in this role comes from taking initiative, communicating effectively, and ensuring household operations run smoothly with minimal direction.Key ResponsibilitiesHousehold & Project CoordinationCoordinate ongoing home improvement and household projects with contractors, vendors, and service providersSchedule appointments, confirm timelines, and coordinate access to the homeCommunicate with Spanish-speaking contractors and vendors as neededTrack estimates, invoices, project milestones, and follow-up itemsEnsure projects stay organized and moving forwardPersonal Errands & Administrative SupportRun local errands, including shopping, pickups, deliveries, returns, and exchangesPurchase groceries, household supplies, prescriptions, dry cleaning, and other requested itemsAssist with gift purchasing, reservations, appointments, and miscellaneous personal requestsResearch products or services and make recommendations when neededHousehold ManagementHelp maintain an organized and well-stocked homeCoordinate housekeeping, maintenance appointments, deliveries, and household vendorsMonitor household inventory and proactively replenish essential itemsPrepare the home before travel and ensure everything is ready upon returnManage calendars for household appointments and recurring servicesTravel & Pet SupportAssist with travel preparations and post-travel household setupTransport the family dog to and from daycare, boarding, or grooming appointments when neededCoordinate pet-related schedules during travelEnsure household essentials are stocked before the family's returnProactive Personal SupportAnticipate household needs before they ariseTake ownership of assigned responsibilities without requiring frequent directionKeep track of upcoming appointments, deliveries, deadlines, and recurring tasksProvide regular updates on completed work and outstanding prioritiesContinuously look for ways to improve efficiency and organizationQualificationsPrevious experience as a Personal Assistant, Executive Assistant, Household Manager, Family Assistant, or similar roleExceptional organizational and time-management skillsStrong communication and interpersonal abilitiesComfortable coordinating with contractors, vendors, and service providersAbility to prioritize multiple tasks in a fast-paced environmentHigh level of professionalism, discretion, and confidentialitySelf-motivated with excellent problem-solving skillsComfortable around dogsValid driver's license and reliable personal transportationPreferred QualificationsExperience supporting a high-net-worth individual, executive, or private householdExperience coordinating home renovations or household projectsFamiliarity with scheduling, vendor management, and household operationsStrong technology skills, including Google Workspace, Apple products, and basic productivity toolsWhat We're Looking ForThe ideal candidate is someone who naturally notices what needs to be done before being asked. You're organized, dependable, and take pride in creating order from busy schedules. You enjoy solving problems, following through on details, and making life easier for the people you support.