Project Coordinator

We're Hiring: Project Coordinator | PMO Coordinator
Employment Type: Contract
Location: Nashville, Tennessee 37243
Duration: December 7, 2026 June 30, 2027
Experience Level: Entry Level
Candidate Requirement: Local Candidates Only

Job Description

We are seeking a detail-oriented and highly organized Project Coordinator to support the Project Management Office (PMO) with project planning, coordination, documentation, tracking, and reporting.

The ideal candidate will work closely with Senior Project Managers, PMO leadership, cross-functional teams, business stakeholders, and vendors to support successful project delivery.

This is an excellent opportunity for candidates with experience in project coordination, project administration, business operations, or PMO support who are looking to develop their project management skills.

Key Responsibilities

Project Planning & Coordination

• Provide day-to-day project management and PMO coordination support.
• Maintain project plans, schedules, milestones, timelines, and deliverable trackers.
• Coordinate project meetings, including scheduling, agendas, attendance, and follow-up activities.
• Prepare meeting minutes and track decisions, action items, task owners, and due dates.
• Monitor project dependencies, deliverables, and cross-functional team activities.
• Support Agile and Scrum ceremonies, including daily stand-ups, sprint planning, backlog reviews, sprint reviews, and retrospectives.

Project Documentation & Reporting

• Maintain project documentation, including project plans, status reports, RAID logs, decision logs, and stakeholder registers.
• Collect and consolidate project status updates from workstream leads and team members.
• Prepare project presentations, dashboards, progress reports, and executive reporting materials.
• Maintain accurate and organized project records using SharePoint and other collaboration platforms.
• Identify overdue tasks, schedule concerns, and documentation gaps and escalate them to Project Managers.

Stakeholder & Team Coordination

• Coordinate activities across cross-functional teams, stakeholders, vendors, and leadership.
• Track stakeholder requests, follow-ups, responses, and pending decisions.
• Support communication between project teams to ensure alignment on timelines and deliverables.
• Identify potential resource constraints, communication gaps, and unresolved project dependencies.

Risk, Issue & Change Management

• Assist in identifying and documenting project risks, assumptions, issues, and dependencies.
• Maintain RAID logs and track risk mitigation plans.
• Monitor outstanding issues and follow up with responsible team members.
• Document proposed changes to project scope, schedules, requirements, and deliverables.
• Support project governance and change control activities.

Administrative & Operational Support

• Manage project calendars, distribution lists, shared folders, and SharePoint sites.
• Coordinate project onboarding, training, system access, and participation requirements.
• Assist with procurement, invoicing, timesheet tracking, and vendor coordination.
• Support project closure, lessons learned documentation, and phase transition activities.

Required Qualifications

• Experience in project coordination, project administration, PMO support, business operations, administrative coordination, or business analysis.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
• Working knowledge of Microsoft SharePoint and document management.
• Ability to coordinate with stakeholders across different organizational levels.
• Strong attention to detail and ability to maintain confidential project information.

Preferred Qualifications

• Internship, academic coursework, or professional experience in project management or business operations.
• Understanding of project management methodologies, project lifecycle, scope management, scheduling, milestones, dependencies, and change management.
• Familiarity with Agile, Scrum, or Waterfall project delivery methodologies.
• Experience with Jira, Azure DevOps, Microsoft Planner, Planview, or Airtable.
• CAPM, Certified Scrum, or other project management training is a plus.

Interested candidates: Please share your updated resume, current location, contact information, and availability for consideration.

Note: Local candidates only. This position requires a hybrid work arrangement.