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Public Assistance Program Assistant (Emergency Management Program Specialist 1)

  • ... Pierce County, Texas, United States
  • ... Full time
  • ... Salary: 5214 per year
  • Posted on: Feb 04, 2024       Expires on: Mar 20, 2024

Public Assistance Program Assistant (Emergency Management Program Specialist 1)   

JOB TITLE:

Public Assistance Program Assistant (Emergency Management Program Specialist 1)

JOB TYPE:

Full-time

JOB LOCATION:

Pierce County Texas United States

JOB DESCRIPTION:

Description

Public Assistance Program Assistant
Emergency Management Program Specialist 1
Camp Murray, WA
The Washington Emergency Management Division (EMD) is seeking a talented, energetic, positive, and motivated Public Assistance Program Assistant that will provide professional level emergency management support related to disaster and recovery efforts.


Emergency Management Division
As part of the Military Department, the EMD leads and coordinates mitigation, preparedness, response and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment and economy.


The state's Emergency Management Division is a civilian (non-military) division of the Washington Military Department.


Public Assistance Program
The Public Assistance Program administers the state and federal public assistance and infrastructure program for all disasters designated as a Presidential Declared Disaster.
The Public Assistance Program enables governments, communities, non-profit organizations, and tribes to recover from the immediate and long-term impacts of disasters.
The program provides state and federal funds to these agencies for the repair and restoration of damaged public facilities, as well as to reimburse the agencies for a portion of the costs associated with emergency work and debris removal due to the disaster.


About the Washington Military Department
Protecting people is our passion.
At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise.
Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service.
We go home at night knowing that our day-to-day work supports activities that truly make a difference.
Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.


To learn more about the Washington Military Department, please visit:

In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.


Duties

Responsible to perform grant documentation and grant funds reimbursements:
  • Develop and monitor grant contracts.
  • Coordinate and process grant funds reimbursement requests.
  • Coordinate and ensure timely process Sub-recipient refunds received.
  • Review and annotate grant award general and special conditions.
  • Grant reporting to federal and state oversight agencies.
Assist various PA Program Managers in coordinating and completing Sub-recipient grants closure reporting to federal and state oversight agencies:
  • Initiate grant closure procedures and assist in contract and grant close-out process.
  • Ensure all mandated special conditions such as insurance requirements, environmental requirements, archeological/historic requirements, and hazard mitigation completion requirements have been reviewed and certified.
  • Reconcile all payment requests and reimbursements with Finance Office to ensure fund balance accuracy.
  • Ensure Sub-recipient case management files for records retention ensuring the entire file is complete with all construction and non-construction documentation.
Qualifications

REQUIRED QUALIFICATIONS

Bachelor's Degree.


Professional level experience in emergency management, financial management (grants, contracting, claims management, budgeting), training/education, public information/affairs, program/project management, environmental analysis/planning, civil/structural engineering, legislative affairs, and/or urban planning will substitute, year for year for the education requirement.


Experience working in an emergency management organization at or above the Office Assistant Senior or equivalent level will substitute, year for year, for the education requirement.


DESIRED QUALIFICATIONS

Experience:
  • Grants Management: Assisting in the development, negotiations, implementation, monitoring, and evaluation of grants for federal, state, and local governments, and/or private entities.
  • Level 2 Spreadsheet: Using spreadsheet software such as Microsoft Excel, to create and manipulate large or complex spreadsheets, and using complex mathematical formulas to calculate data and link worksheets.
  • Level 1 Word Processing: Using databases software such as Microsoft Access, to manipulate and analyze large or complex databases, and to create reports, forms, and tables for exporting for internal and external use.
  • Tracking Systems: Developing and maintaining tracking systems for grants.
Supplemental Information

Compensation: Wage/salary depends on qualifications or rules of promotion

CONDITIONS OF EMPLOYMENT

Background Investigation: Must successfully complete the appropriate background checks required for employment.
Must be willing to sign releases of information and shall not have access to any investigative materials and files.
The processing of background checks can take up to six months post-employment.
Failure to successfully pass a background check may be cause for termination.


Union Shop Provision: This position is covered by a union shop provision - Washington Federation of State Employees.


Driver's License: * Valid to drive in the State of Washington.
  • Must meet requirements of the REAL ID Act.
    This is required for base access and will be required upon hire.
Military Facility: Willingness to work on a Military Controlled Access Installation.


Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation.
Must meet access requirements / background check which can be found in the ).
This includes possession of an Enhanced Driver's License, or other REAL ID Compliant Identification.

Work Hours: A choice between a Tuesday through Friday (4/10 schedule): Monday through Thursday (4/10 schedule): or Monday through Friday (5/8 schedule).
Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm, and will include core business hours of 8:00 am to 4:00 pm.


Telework: This position may be eligible for some telework.
The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preference.
Reporting to the workstation for work activities or participating in-person meetings will be needed.


Emergency Assignment: Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.


Travel: Occasional statewide travel may be required up to 10% to include overnight stays.


Application Process

Individuals interested in applying for this position should select the "Apply" button and submit the following: * A current state application profile, and
  • Responses to the Supplemental Questions (Note that your responses to the supplemental questions will be used for interview selection), and
  • Cover Letter (no more than two pages), and
  • Resume, and
  • A list of three professional references.
    Please include at least two past/current supervisors, one peer and subordinate if applicable.
    For each reference include the following:
  • Name
  • Professional Title
  • Working Relationship
  • Daytime Phone Number
  • Email Address
** A resume will not substitute for completing the "work experience" section of the application.


The information provided in your application must support your supplemental questionnaire responses.
Responses not supported in your application and those referring to "see resume" or alike, will disqualify you for consideration of employment from this recruitment.


This recruitment may be utilized to fill additional EMPS 1 vacancies for an additional 60 days after the recruitment closing date.


If you have questions about the application process or this recruitment, please email Mistina Venesky at mistina.
venesky@mil.
wa.
gov

The Washington Military Department is an equal opportunity employer.
We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.
Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.
Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply.
Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: , Call: (253) 512-7389, or 711.

Washington State

Position Details

POSTED:

Feb 04, 2024

EMPLOYMENT:

Full-time

SALARY:

5214 per year

SNAPRECRUIT ID:

S-1707482297-f8fab03651b0c88f7c84fdfb94ba6705

LOCATION:

Texas United States

CITY:

Pierce County

Job Origin:

jpick2

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Description

Public Assistance Program Assistant
Emergency Management Program Specialist 1
Camp Murray, WA
The Washington Emergency Management Division (EMD) is seeking a talented, energetic, positive, and motivated Public Assistance Program Assistant that will provide professional level emergency management support related to disaster and recovery efforts.

Emergency Management Division
As part of the Military Department, the EMD leads and coordinates mitigation, preparedness, response and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment and economy.

The state's Emergency Management Division is a civilian (non-military) division of the Washington Military Department.

Public Assistance Program
The Public Assistance Program administers the state and federal public assistance and infrastructure program for all disasters designated as a Presidential Declared Disaster. The Public Assistance Program enables governments, communities, non-profit organizations, and tribes to recover from the immediate and long-term impacts of disasters. The program provides state and federal funds to these agencies for the repair and restoration of damaged public facilities, as well as to reimburse the agencies for a portion of the costs associated with emergency work and debris removal due to the disaster.

About the Washington Military Department
Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.

To learn more about the Washington Military Department, please visit:

In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.

Duties

Responsible to perform grant documentation and grant funds reimbursements:
  • Develop and monitor grant contracts.
  • Coordinate and process grant funds reimbursement requests.
  • Coordinate and ensure timely process Sub-recipient refunds received.
  • Review and annotate grant award general and special conditions.
  • Grant reporting to federal and state oversight agencies.
Assist various PA Program Managers in coordinating and completing Sub-recipient grants closure reporting to federal and state oversight agencies:
  • Initiate grant closure procedures and assist in contract and grant close-out process.
  • Ensure all mandated special conditions such as insurance requirements, environmental requirements, archeological/historic requirements, and hazard mitigation completion requirements have been reviewed and certified.
  • Reconcile all payment requests and reimbursements with Finance Office to ensure fund balance accuracy.
  • Ensure Sub-recipient case management files for records retention ensuring the entire file is complete with all construction and non-construction documentation.
Qualifications

REQUIRED QUALIFICATIONS

Bachelor's Degree.

Professional level experience in emergency management, financial management (grants, contracting, claims management, budgeting), training/education, public information/affairs, program/project management, environmental analysis/planning, civil/structural engineering, legislative affairs, and/or urban planning will substitute, year for year for the education requirement.

Experience working in an emergency management organization at or above the Office Assistant Senior or equivalent level will substitute, year for year, for the education requirement.

DESIRED QUALIFICATIONS

Experience:
  • Grants Management: Assisting in the development, negotiations, implementation, monitoring, and evaluation of grants for federal, state, and local governments, and/or private entities.
  • Level 2 Spreadsheet: Using spreadsheet software such as Microsoft Excel, to create and manipulate large or complex spreadsheets, and using complex mathematical formulas to calculate data and link worksheets.
  • Level 1 Word Processing: Using databases software such as Microsoft Access, to manipulate and analyze large or complex databases, and to create reports, forms, and tables for exporting for internal and external use.
  • Tracking Systems: Developing and maintaining tracking systems for grants.
Supplemental Information

Compensation: Wage/salary depends on qualifications or rules of promotion

CONDITIONS OF EMPLOYMENT

Background Investigation: Must successfully complete the appropriate background checks required for employment. Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.

Union Shop Provision: This position is covered by a union shop provision - Washington Federation of State Employees.

Driver's License: * Valid to drive in the State of Washington.
  • Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire.
Military Facility: Willingness to work on a Military Controlled Access Installation.

Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation. Must meet access requirements / background check which can be found in the ). This includes possession of an Enhanced Driver's License, or other REAL ID Compliant Identification.
Work Hours: A choice between a Tuesday through Friday (4/10 schedule): Monday through Thursday (4/10 schedule): or Monday through Friday (5/8 schedule). Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm, and will include core business hours of 8:00 am to 4:00 pm.

Telework: This position may be eligible for some telework. The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preference. Reporting to the workstation for work activities or participating in-person meetings will be needed.

Emergency Assignment: Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.

Travel: Occasional statewide travel may be required up to 10% to include overnight stays.

Application Process

Individuals interested in applying for this position should select the "Apply" button and submit the following: * A current state application profile, and
  • Responses to the Supplemental Questions (Note that your responses to the supplemental questions will be used for interview selection), and
  • Cover Letter (no more than two pages), and
  • Resume, and
  • A list of three professional references. Please include at least two past/current supervisors, one peer and subordinate if applicable. For each reference include the following:
  • Name
  • Professional Title
  • Working Relationship
  • Daytime Phone Number
  • Email Address
** A resume will not substitute for completing the "work experience" section of the application.

The information provided in your application must support your supplemental questionnaire responses. Responses not supported in your application and those referring to "see resume" or alike, will disqualify you for consideration of employment from this recruitment.

This recruitment may be utilized to fill additional EMPS 1 vacancies for an additional 60 days after the recruitment closing date.

If you have questions about the application process or this recruitment, please email Mistina Venesky at mistina.venesky@mil.wa.gov

The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: , Call: (253) 512-7389, or 711.

Washington State

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