Surgical Scheduling Coordinator

Job Summary:

The Surgical Scheduling Coordinator is responsible for managing and coordinating the daily surgery schedule within the Operating Room (OR). This role involves close communication with OR Charge Nurses, surgeons, anesthesiologists, and other staff to ensure efficient scheduling, room turnover, and workflow. The coordinator supports the OR front desk by handling scheduling adjustments, fielding surgeon communications, and providing coverage during staff absences. Strong organizational skills and the ability to manage multiple tasks in a fast-paced environment are essential.

• Coordinate daily surgery schedules and communicate updates to OR Charge RN, surgeons, and anesthesiologists.
• Monitor surgery schedule progression and call in staff as needed.
• Handle phone communications and field discussions with surgeons throughout the day.
• Alert teams regarding room turnovers and cleaning workflows.
• Add or adjust surgeries on the schedule as required.
• Collaborate closely with OR Charge Nurse and team leads during shifts.
• Provide coverage for the OR front desk during caregiver PTO.

• High School Diploma or GED.
• Experience with Epic electronic health record system.
• Strong communication and organizational skills.
• Ability to multitask and manage scheduling in a dynamic environment.

• Experience in surgical or hospital scheduling environments.
• Familiarity with OR workflows and clinical terminology.
• Customer service or administrative experience in healthcare settings.

• Must work scheduled shifts on holidays if they fall on assigned days.
• Role requires coordination with multiple clinical teams and responsiveness to real-time schedule changes.
• Option for conversion to permanent staff based on assignment success.

• Alternating 10-hour shifts on Fridays and Mondays.
• 10-hour shifts on Saturdays and Sundays.
• Coverage responsibilities during OR front desk caregiver PTO.