Work-Study Student Assistant

Work-Study Student AssistantHiring Department: Department of Military SciencePosition Open To: All ApplicantsWeekly Scheduled Hours: 19FLSA Status: Non-ExemptEarliest Start Date: Sep 15, 2025Position Duration: Expected to Continue Until Dec 19, 2025Location: UT MAIN CAMPUSPurposeAbout UT Austin Army ROTC: The Army Reserve Officers' Training Corps (ROTC) at The University of Texas at Austin is a collegiate program that develops future leaders for the U.S. Army. We offer leadership training, academic coursework, and hands-on experience to prepare students for success as Army officers. Our program emphasizes leadership, teamwork, physical fitness, and community engagement. Army ROTC is seeking a highly motivated and creative assistant proficient in administrative duties.ResponsibilitiesCollaborates directly with the Department Manager, Human Resource Technician, and Recruiting Operations Officer to streamline recruitment processes and ensure seamless program operationsManages and organizes confidential cadet files, maintaining accurate and secure record-keepingConducts outreach and recruitment efforts, engaging with local schools to attract prospective cadets and build program awarenessManages office operations with proficiency, handling tasks such as filing, data entry, and general record keepingDrafts and edits official correspondence, maintaining high standards of professionalism and attention to detailCoordinates schedules and appointments for ROTC officers to optimize time management and resourcesUtilize Workday to upload and maintain profiles for Texas Boys State and other outside organizations, ensuring data accuracy, compliance, and easy accessibilityDevelops and produces program merchandise to enhance visibility and engagement.Creates and edits memorandum for the United States Army Cadet Command, adhering to format and procedural standards.Edits and updates the Department's website, ensuring current, accurate, and accessible contentParticipates in marketing initiatives that promote awareness and appealAssists in the planning and execution of ROTC events, including ceremonies, drills, and training exercises, while coordinating logistics for seamless event operations.Facilitates effective communication between university administration, ROTC staff, cadets, and external contacts, fostering smooth information flow.Required QualificationsCurrently enrolled as an undergraduate student at The University of Texas at AustinExcellent written and verbal communication skills, with a keen eye for detail and grammar.Ability to work independently and as part of a team, managing multiple tasks and meeting deadlines.Work-Study Award LetterRelevant education and experience may be substituted as appropriate.Preferred QualificationsAdministrative and event planning experienceProficiency in creating engaging visual content using tools such as Canva, Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro) or similar.Salary Range$11.50 hourlyWorking ConditionsTypical office environmentWork ShiftPart-time 19 hours Monday - Friday; flexible hoursRequired MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestWork-Study Award LetterImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.