4 Simple Ways to Share New Work Information with Employees

Is There New Information at Work?

New work information includes regular reports or updates on the progress of projects or tasks. These updates can be written reports, presentations, or quick shares in team meetings. They help everyone understand the work progress and spot any problems. This ensures projects are completed on time and within budget, and everyone has the same expectations and goals.

Company updates can also boost teamwork, allowing team members to share their thoughts and support each other when needed.

How to Share New Work Information?

Regular updates are important for business communication, especially for teams working remotely or in different locations.

How do you keep everyone informed about changes in the company, projects, progress, and business news in real time?

Here are 4 simple ways to share new work information and keep everyone connected, no matter where they are.

1. Daily Calls

Daily morning calls, where everyone shares their news, are a simple and effective way to keep the team updated.

Why is this effective? You can make the call from your desk, a meeting room, or a remote location. The call is less interrupted and easier to join than an in-person meeting. People can join the call from different branches or from home.

With smartphones, people can do many things. Business meetings are no different. You can have video calls with up to 50 people, so no need to meet in person.

2. Weekly Meetings

Weekly meetings are a tested way to keep everyone updated and are popular among people who like fast work styles.

In a weekly meeting, everyone gathers in one place each week to discuss projects and directly share new information.

Why is this effective? Weekly meetings bring all employees and managers together for a short time each week.

70% of employees say they want to spend more time with their managers. So, this is a helpful way to do that while sharing real-time business news. Modern collaboration tools can improve these meetings, making them more efficient and less time-consuming.

3. Video Updates

Organizations first used printed newsletters to regularly share new business information with employees. Then, this evolved into email versions through difficult-to-use distribution lists. But now, these formats no longer meet the speed needs of younger generations.

People now want work communication to be as simple as their other communication in life. That’s where video communication comes in.

Why is this effective? Video updates can be personal and concise. Plus, this format is becoming more popular – video is expected to make up 75% of mobile traffic by 2023.

Using video, you can broadcast live updates to the entire organization. This is more timely, direct, and personal than traditional company communication. People can also interact with your content in real-time or watch it later in their group or news feed.

4. Workplace News Feed

One of the best ways to keep everyone updated is to have a news feed where employees can access real-time news and business information. This method is preferred by global companies with diverse workforces.

Why is this effective? With a company-wide news feed, like the one on Workplace, employees can access a constantly updated stream of relevant company information. The news feed uses advanced artificial intelligence to show everyone the new information they care about from people and projects.

As a mobile-first tool, this is another way to ensure you can share new business information and keep everyone connected, no matter where they work.

Use a Shared Online Document

Why is this good?
Shared online documents like Google Docs let everyone work together on the same file at the same time. This is helpful for sharing new information because everyone can see, edit, and comment right away. It also saves changes, so you can check what’s new and make sure everyone knows what's happening.

How it works:

• Work Together Now: Team members can edit the document together, so the latest information is always there.

• Leave Comments: People can write comments or ideas on the document, so feedback happens quickly.

• See Changes: You can see what was changed and go back if needed, so nothing is lost.

• Easy to Reach: The document is online, so anyone can check it from anywhere, making it easy for teams in different places to stay updated.

This way is simple and helps everyone know what’s going on.