Accounts Payable Coordinator

About Mary SquareMary Square is a women-owned lifestyle and apparel brand inspiring women to live their yes. We offer apparel, statement jewelry, and meaningful gifts designed to uplift and connect. With bold original artwork and a passion for quality, we proudly serve over 4,000 boutiques across the U.S. About the PositionThis person must be a self-starter, high energy individual with attention to detail and must be comfortable working in a fast-paced constantly changing environment and wearing multiple hats. The position reports to the Controller.As a key member of the organization, this position will work cross-functionally. The role is expected to be hands-on. We are searching for a candidate that will maintain and improve processes to ensure that reporting is accurate, and appropriate controls are in place and adhered to.Job Responsibilities:Manage accounts payable:o  Enter all vouchers and invoices into the A/P system. o  Process outgoing payments in compliance with financial policies and procedures.o  Manage new vendor and supplier entry and collect W-9s to support year-end filings.o  Light A/P related bookkeeping and recording for external entities.o  Prepare monthly A/P reports. o  Reconcile the A/P ledger.o  Verify and investigate discrepancies and reconcile vendor statements.Expense managemento  Reconcile credit card purchases and obtain proper approvals and receipts.o  Enter credit card charges into the A/P subledger by specific vendor .o  Code expenses to specific cost centers / departments as needed.o  Clarify any questionable invoice items, price discrepancies, or approvals.o  Manage office supplies and related purchases.Bank Activity managemento  Review daily bank activity – entering all auto draft transactions into the A/P system.o  Collect mail daily and send checks to A/R.o  Deposit and Scan checks .o  Reconcile bank statements.Regulatory Complianceo  Verify sales tax data and filings with third party processor (Avalara) for each state.o  Royalty reporting.o  Annual 1099 filing & W-9 archive activities.Inventory Payment processingo  Perform a three-way match of invoices to ensure accurate and timely payment.o  Reconcile foreign payments and wire requests.o  Reconcile Inventory deposits. o  Reconcile shipments received to prepayments.o  Monitor and modify Purchase Orders (PO) to reflect any changes made after a PO is entered (ex: pricing, additional charges, etc.).What We’d Like to See in You:·       Proficiency in Excel, understanding data, VLOOKUP, and pivot tables.·       Associate or bachelor’s degree in accounting and/or 2-5 years of experience in A/P roles·       Big picture mentality and ability to manage towards business growth.·       Familiarity with the financial processes and internal controls·       Creative thinking to suggest process improvements, including automation of processes.·       Well organized, strong attention to detail, ability to prioritize and meet deadlines.·       Excellent communicator, strong interpersonal and analytical skills·       Proficiency in Microsoft Suite products (Excel, etc.)