Administrative Specialist (Part Time)

Administrative SpecialistWe are seeking a proactive Administrative Specialist to ensure the efficient and smooth day-to-day operation of our office. This role provides essential administrative and clerical support to the office team and our clients, maintaining a high standard of customer service, confidentiality, and flexibility. Must be dependable and efficient with excellent communication, time management, and organizational skills.Key Responsibilities:Manage incoming phone calls and emails; provide general information or redirect inquiries to the appropriate departmentsGreet clients and customers in a professional and courteous mannerAssist with hiring, on-boarding and scheduling appointmentsPrepare emails, reports, manage office filing systems, and assist with operation schedulesAttend meetings, take detailed minutes, and distribute accordinglyPrepare spreadsheets, training documents/items, and conduct feedback on serviceAssist in the planning and execution of company events and functions.Review and assist with updates of policies and procedures; prepare and distribute office correspondenceMonitor and manage office supplies; assist with security equipment inventoriesCollaborate with managers and supervisors to handle requests and queriesMaintain confidential employee and company records.Qualifications and Skills:Proven experience as an Administrative Assistant, Office Assistant, or HR Assistant is required (minimum of 3 years experience)Excellent time management and organizational skills, with the ability to effectively prioritize and manage work, schedules, and assigned tasksStrong oral and written communication skills are essentialSignificant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machinesGood practical experience with MS Office, particularly MS Excel, MS PowerPoint, and Google DocsStrong time management, organizational skills, and problem-solving skillsExcellent attention to detail with a keen ability to multitask and meet deadlinesAble to complete tasks with little or no supervision.Excellent work ethic and flexible with work schedule.Familiarity with HR functions, practices, and procedures.Associate's degree; additional administrative or human resource training and qualification.Knowledge of the private security field practices and operations is a plus.Must be at least 18 years of age and a U.S. citizen, or legally authorized to work in the U.S.Attributes:Professionalism | Maintain a positive and professional demeanor at all times.Confidentiality | Handle sensitive information with discretion and integrity.Initiative | Proactively identify and address potential issues before they arise, with a strong work ethic.Teamwork | Collaborate effectively with team members and internal/external contacts. Compensation: $17.50 - $18.50 per hourAbout AAAAAA Security Guard Services, LLC is a professional, reliable security provider with many years of experience.AAA Security Guard Services provides professional security guard services at reasonable prices in the State of Texas. We have many years of experience in the industry and have provided excellent security for various locations in the Dallas/Fort Worth metroplex areas. The security industry is a heavily pursued industry, resulting in a high risk of negligence for most security companies in the business. However, we at AAA Security Guard Services attract qualified and professional security officers to be a part of our team so that we can provide the best of protective services to our clients.