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ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

  • ... CDFA th District Ag Assoc
  • ... Dallas, Capellen, United States
  • ... Full time
  • ... Salary: 7114 per year
  • Posted on: Feb 02, 2024
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ASSOCIATE GOVERNMENTAL PROGRAM ANALYST   

JOB TITLE:

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

JOB TYPE:

Full-time

JOB LOCATION:

Dallas Capellen United States

No

JOB DESCRIPTION:

Job Description and Duties

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Under the direction of the Chief Executive Officer (CEO), the Associate Governmental Program Analyst (AGPA) serves as the Operations Analyst to ensure the contracts, purchasing, fiscal, administrative, personnel, fair sponsored events, and fixed assets for the 40th DAA are performed in compliance with State laws, rules, and regulations and polices of the DAA. The incumbent must establish and maintain effective working relationships with those contacted during the course of the work; work well under pressure; make appropriate decisions and well though-out recommendations; work independently in completing assigned work and meeting required deadlines.


  • Serve as the Contract Specialist to ensure all contracts between vendors, concessionaires, independent contractors, and control agencies are accurate, current, renewed, and initiate/extend as necessary.

  • Review and ensure contract language meets the compliance of the 40th DAA policies and State laws, rules, and regulations.

  • Work closely with CEO to ensure the contracts are reviewed and signed in a timely manner.

  • Provide consultative services, negotiate, and prepare agreements for services and supplies to ensure contracts are in compliance with 40th DAA Policy.

  • Complete and maintain contractual packets; maintain contracts, necessary documentation and logs for commercial vendors, concessionaires, and independent contractors.

  • Serve as the Subject Matter Expert for administrative and personnel related questions, issues, and concerns; serve as the liaison for CDFA/Human Resources Branch (HRS) to ensure personnel documents (hiring paperwork, Request for Personnel Actions, benefits forms, and Merit Salary Adjustments, etc.) are submitted timely; review forms and documents before submitting to HRB to ensure they are complete and signed.

  • Serve as the liaison to CDFA/Fairs and Expositions Branch to ensure required forms and documents are submitted timely.

  • Oversee and direct the temporary staff in the Administration Office; plan and organize the daily operations to ensure work is completed and done timely.

  • Develop and update current and new policies and procedures for CEOs review to ensure it meets State laws, rules, and regulations and approval from the Board of Directors.

  • Coordinate with maintenance staff to ensure the grounds, layout, and setup of venders are correct.

  • Oversee and work with the food concession auditor during fair time to ensure compliance.

  • Prepare/issue PST reports; 1099s, W-2s and prepare invoices and issue receipts for revenue.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement.

Working Conditions

The incumbent will work in the Administration Office of the 40th District Agricultural Association/Yolo County Fairgrounds at 1125 East Street in Woodland, California. The incumbents work environment includes a computer with various software programs including electronic mail; telephone with voicemail; stationary filing drawers and bins; and standard office equipment.

Job Code #:
JC-415231
Position #(s):
014-000-5393-999
Working Title:
Associate Governmental Program Analyst
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$5,684.00 - $7,114.00 A
Work Location:
Yolo County
Telework:
In Office
Job Type:
Permanent, Full Time

Department Information

The 40th District Agricultural Association (DAA), Yolo County Fairgrounds, promotes excellence in agriculture awareness, education, and interim programs. The 40th DAA is approximately 55 acres with a fully equipped arena, 6 multi-purpose buildings, 4 commercial kitchens, five (5) livestock barns, concession stands, two (2), Administration building, four (4) Maintenance shops, and a livestock office. The 40th DAA strives to maintain and promote its facilities in a manner that encourages year-round use, emergency services and to annually produce a fair that showcases the areas agriculture and other talents of its culturally diverse communities.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/16/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:


CDFA - 40th District Ag Assoc
Attn: Human Resources Branch JC-415231
1220 N Street - Room 242
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:


CDFA - 40th District Ag Assoc
Human Resources Branch JC-415231
1220 N Street - Room 242
Sacramento, CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-415231
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Sarah Pelle
(530) 631-9281
ceo@yolocountyfair.net

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications:

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.

Additional Information:

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

POSTED:

Feb 02, 2024

EMPLOYMENT:

Full-time

SALARY:

7114 per year

SNAPRECRUIT ID:

S-1707366434-ddd494a4839912b8036885d8068aa8b0

LOCATION:

Capellen United States

CITY:

Dallas

Job Origin:

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Job Description and Duties

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Under the direction of the Chief Executive Officer (CEO), the Associate Governmental Program Analyst (AGPA) serves as the Operations Analyst to ensure the contracts, purchasing, fiscal, administrative, personnel, fair sponsored events, and fixed assets for the 40th DAA are performed in compliance with State laws, rules, and regulations and polices of the DAA. The incumbent must establish and maintain effective working relationships with those contacted during the course of the work; work well under pressure; make appropriate decisions and well though-out recommendations; work independently in completing assigned work and meeting required deadlines.


  • Serve as the Contract Specialist to ensure all contracts between vendors, concessionaires, independent contractors, and control agencies are accurate, current, renewed, and initiate/extend as necessary.

  • Review and ensure contract language meets the compliance of the 40th DAA policies and State laws, rules, and regulations.

  • Work closely with CEO to ensure the contracts are reviewed and signed in a timely manner.

  • Provide consultative services, negotiate, and prepare agreements for services and supplies to ensure contracts are in compliance with 40th DAA Policy.

  • Complete and maintain contractual packets; maintain contracts, necessary documentation and logs for commercial vendors, concessionaires, and independent contractors.

  • Serve as the Subject Matter Expert for administrative and personnel related questions, issues, and concerns; serve as the liaison for CDFA/Human Resources Branch (HRS) to ensure personnel documents (hiring paperwork, Request for Personnel Actions, benefits forms, and Merit Salary Adjustments, etc.) are submitted timely; review forms and documents before submitting to HRB to ensure they are complete and signed.

  • Serve as the liaison to CDFA/Fairs and Expositions Branch to ensure required forms and documents are submitted timely.

  • Oversee and direct the temporary staff in the Administration Office; plan and organize the daily operations to ensure work is completed and done timely.

  • Develop and update current and new policies and procedures for CEOs review to ensure it meets State laws, rules, and regulations and approval from the Board of Directors.

  • Coordinate with maintenance staff to ensure the grounds, layout, and setup of venders are correct.

  • Oversee and work with the food concession auditor during fair time to ensure compliance.

  • Prepare/issue PST reports; 1099s, W-2s and prepare invoices and issue receipts for revenue.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement.

Working Conditions

The incumbent will work in the Administration Office of the 40th District Agricultural Association/Yolo County Fairgrounds at 1125 East Street in Woodland, California. The incumbents work environment includes a computer with various software programs including electronic mail; telephone with voicemail; stationary filing drawers and bins; and standard office equipment.

Job Code #:
JC-415231
Position #(s):
014-000-5393-999
Working Title:
Associate Governmental Program Analyst
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$5,684.00 - $7,114.00 A
Work Location:
Yolo County
Telework:
In Office
Job Type:
Permanent, Full Time

Department Information

The 40th District Agricultural Association (DAA), Yolo County Fairgrounds, promotes excellence in agriculture awareness, education, and interim programs. The 40th DAA is approximately 55 acres with a fully equipped arena, 6 multi-purpose buildings, 4 commercial kitchens, five (5) livestock barns, concession stands, two (2), Administration building, four (4) Maintenance shops, and a livestock office. The 40th DAA strives to maintain and promote its facilities in a manner that encourages year-round use, emergency services and to annually produce a fair that showcases the areas agriculture and other talents of its culturally diverse communities.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/16/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:


CDFA - 40th District Ag Assoc
Attn: Human Resources Branch JC-415231
1220 N Street - Room 242
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:


CDFA - 40th District Ag Assoc
Human Resources Branch JC-415231
1220 N Street - Room 242
Sacramento, CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-415231
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Sarah Pelle
(530) 631-9281
ceo@yolocountyfair.net

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications:

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.

Additional Information:

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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