Executive Assistant

Important Call Outs: This role provides supplemental Thursday/Friday coverage for the Charleston Division CEO alongside an established Executive Assistant team. Heavy executive calendar management is the primary focus. No permanent conversion currently anticipated.

Experience:

Previous executive administrative experience supporting senior leadership, including direct C-suite executive support and hands-on management of complex executive calendars. Three or more years of direct C-suite support is preferred for sourcing; final minimum pending client confirmation.

Technical Skills: Strong Microsoft Outlook calendar management skills; proficiency with Microsoft Office applications and virtual meeting tools such as Microsoft Teams.

Key Responsibilities
Heavy executive calendar management is the primary focus
Manage and coordinate the CEO's executive calendar during Thursday/Friday coverage, including scheduling, rescheduling, and resolving conflicts.
Prioritize competing meeting requests and coordinate with senior leaders, internal teams, and external stakeholders.
Partner with the existing Executive Assistant team to maintain continuity of executive scheduling and communications.
Arrange executive meetings, conference calls, and virtual meetings; coordinate logistics and communicate schedule updates.
Maintain professional, accurate, and confidential executive correspondence, records, and scheduling information.
Provide additional executive administrative and meeting support as assigned during the temporary coverage period.

Candidate Requirements
Direct experience supporting CEO/C-suite executives; 3+ years preferred.
Strong, hands-on Microsoft Outlook calendar management experience, including managing complex schedules, resolving conflicts, and coordinating meetings with senior leadership.
Excellent executive-level communication, organization, discretion, and attention to detail.
Ability to work independently, adapt quickly, and provide high-level support with minimal training.
Experience collaborating with other Executive Assistants or executive leadership teams.
Healthcare experience is preferred but NOT required. Candidates with strong C-suite support experience from other industries are encouraged!