Executive Assistant

Executive AssistantWe are assisting a prestigious Charlotte-based firm in hiring an Executive Assistant to serve as a trusted partner in managing priorities, schedules, communications, and day-to-day business activities. This role is critical to ensuring smooth operations through expert calendar management, coordination of competing priorities, and oversight of a wide range of administrative functions. The ideal candidate is highly organized, proactive, detail-oriented, and able to anticipate needs in a fast-paced professional environment. Salary up to $85,000 annually plus bonus.Key ResponsibilitiesManage complex calendars, meetings, travel arrangements, expense reports, and other administrative functions.Prepare and coordinate correspondence, presentations, reports, contracts, and other business documents.Maintain compliance-related records, memberships, important documentation, and renewal deadlines.Conduct research, analyze data, and prepare reports and presentation materials.Coordinate marketing, communication, and project-related initiatives with internal teams.Maintain databases, contact lists, and records with a high degree of accuracy and confidentiality.Plan and coordinate meetings, events, company functions, and other special projects.Serve as a liaison between leadership, clients, vendors, and internal departments.Track invoices, departmental expenses, and other administrative reporting needs.Provide occasional front-office support and assist with additional duties as needed.QualificationsBachelor's degree.Minimum of 5 years of executive support experienceDemonstrated experience managing complex calendars and competing priorities.Strong organizational, multitasking, communication, and customer service skills.Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.Ability to work independently, anticipate needs, and thrive in a fast-paced environment.