Executive Assistant

Our client, a prominent, well-established global organization in the Chicago area, is seeking an exceptional Executive Assistant to serve as a trusted right-hand to members of their C-suite. This is a high-visibility opportunity to join a successful, highly regarded organization and work closely with senior leadership in a role that goes well beyond traditional administrative support.The Executive Assistant will be deeply integrated into the executives’ day-to-day, serving as a trusted partner who helps manage priorities, streamline communication, and keep a demanding schedule running seamlessly. This individual will have significant exposure across the organization and will regularly interface with senior executives, board members, and key internal and external stakeholders.The ideal candidate is sharp, proactive, and highly organized, with excellent judgment and sophisticated communication skills. They naturally stay several steps ahead, anticipate needs before they arise, and are comfortable taking ownership in a fast-moving environment. This is an excellent opportunity for an experienced EA who enjoys building strong partnerships with their executives and wants to join an established organization where the role is highly valued.Responsibilities:Manage complex, ever-changing executive calendars, proactively balancing priorities and anticipating potential conflictsCoordinate detailed domestic and international travel, including comprehensive itineraries, logistics, and contingency planningServe as a key liaison between the executives and board members, senior leadership, clients, and external partnersDraft, edit, and manage executive correspondence, board materials, presentations, and internal communicationsStay ahead of deadlines, meetings, and shifting priorities, ensuring the executive is prepared and informedCoordinate logistics for board meetings, leadership meetings, offsites, and executive-level eventsManage special projects and drive follow-up on key action items on the executives' behalfPrepare and reconcile expense reports and assist with budget tracking and vendor coordinationHandle highly confidential business and personal matters with discretion and sound judgmentQualifications:7+ years of Executive Assistant experience, ideally supporting C-suite or senior-level executivesProven ability to manage highly complex calendars and domestic/international travelExcellent written and verbal communication skills with the ability to interact confidently across all levels of an organizationHighly proactive and anticipatory, with a natural ability to identify needs before they are voicedStrong organizational and project management skills with exceptional attention to detailExcellent judgment, discretion, and ability to operate independentlyPoised and adaptable, with the ability to remain steady as priorities shiftHigh proficiency in Microsoft Office, including Outlook, PowerPoint, and ExcelExperience supporting board or executive-level meetings is a plusComfortable working a hybrid schedule in the Chicago areaYou can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.