Executive Assistant

iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations.The Role:We are seeking 2 experienced Executive Assistants to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity.Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive prioritiesRelationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communicationPlanning and Execution: Oversee tasks and ensure accountability for completion of key deliverablesMeeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivityProcess and Systems Management: Develop workflows and systems to enhance efficiency and streamline operationsInformation Consolidation: Gather, organize, and summarize large amounts of information to support decision-makingComplex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executivesProject and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveysPreparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itinerariesGlobal Travel Management: Coordinate domestic and international travel logistics for executivesExpense and Budget Management: Process travel expenses and reimbursements in a timely and accurate mannerRequirements8+ years of executive-level support experience, preferably in a fast-paced environmentPossess a Bachelor's degreeExperience managing complex calendars and global travel logisticsStrong problem-solving skills and meticulous attention to detailAbility to thrive under pressure and adapt quickly in a dynamic environmentExcellent judgment and discretion in handling sensitive informationEvent management experience, including budget oversight and vendor coordinationExperience supporting multiple executives, managing diverse priorities and personalitiesWell-rounded, adaptable work style, ideally with startup or small company experienceStrong organizational and prioritization skillsAbility to manage multiple schedules, projects, and competing priorities with efficiency and professionalismBenefitsHealth Care Plan (Medical, Dental & Vision)Retirement Plan (401k, IRA)Life Insurance (Basic, Voluntary & AD&D)Paid Time Off (Vacation, Sick & Public Holidays)Family Leave (Maternity, Paternity)Short Term & Long Term DisabilityWellness Resources