Executive Assistant

Employer Summary:Octagon Credit Investors, LLC is a $31 billion asset manager specializing in broadly syndicated loans and high yield bonds (i.e., liquid credit), structured credit (CLO debt and equity), multi-asset credit, and direct lending strategies. Over our 30+ year history, Octagon has developed a rigorous investment process based on fundamental credit analysis, relative value positioning, and active risk management to generate attractive risk-adjusted returns for investors. Octagon counts major financial institutions, insurance companies, and pension funds around the globe among our largest investors. Through our various investment platforms, we seek to provide investors with differentiated access to the US below investment grade corporate credit and private credit markets. Octagon is majority-owned by Conning, a leading global investment management firm with a long history of serving the insurance industry. Octagon and Conning are part of Generali Investments, an ecosystem of asset management firms operating in more than 20 countries, offering distinctive strategies and expert insights to help investors achieve long-term performance. Generali Investments is the asset management arm of the Generali Group, one of the world's largest insurance and asset management groups.Currently comprising approximately 100 employees, Octagon strives to foster a team-based culture built upon communication, trust, accountability, and dedication to client partnership. Octagon believes that providing a challenging and rewarding career, combined with a supportive work environment, incents employees to remain at the firm. We also embrace the principles of diversity, equity, and inclusion; our employees can bring the best version of themselves to work every day. We thrive in an environment where everyone’s voice is heard, every idea counts, and the differences of our employees are valued. Position Summary: The Executive Assistant is responsible for providing general support and assistance to members of the Senior Leadership Team related to key administrative matters, client engagement initiatives, department activities, office operations, and personnel matters.The Executive Assistant will interact with a diverse group of internal and external stakeholders on behalf of the most senior members of the organization. Sound, professional judgment, etiquette, and strong prioritization skills are required in order to support and organize a diversified workload. The Executive Assistant’s core responsibility is to ensure that the highest level of support and related services are consistently provided. The Executive Assistant will work independently, and in conjunction, with members of senior leadership as well as additional members of the Octagon Administrative Support team. Essential Duties and Responsibilities:Provide administrative support to senior leaders related to key administrative matters, client engagement initiatives, department activities, office operations, and personnel mattersMaintain calendar appointments and reschedule meetings to coordinate internal and external meetings, avoid conflicts, and ensure smooth executionCoordinate travel arrangements including airfare, hotels, and car serviceFacilitate a bridge for smooth communication between internal and external stakeholdersProvide guidance and support to Administrative Support team membersSchedule and organize events such as meetings, conference calls, annual off-site, and other departmental activitiesSubmit expense reports and maintain expense management platform, Concur, by serving as a system administratorProvide general administrative support (e.g., copying sensitive files, binding, answering calls, etc.)Plan and coordinate team meetings including preparation and circulation of meeting materialsProvide onboarding and offboarding assistance related to employment mattersSupport Accounting team by conducting AmEx reconciliations, personal reimbursement payments, and vendor invoice management Ensure accurate maintenance of files and databases for efficient retrieval and disposition of documentsHelp answer questions pertaining to firm policies, day-to-day operations, and follow up with solutions/process improvementProactively take on ad hoc projects and provide support for new business initiatives, as needed Areas of Knowledge, Skills, and Abilities/Qualifications:7+ years of Executive Assistant experience in a professional services firm or corporate environmentA Bachelors’ Degree in a relevant field of study (degree in business-related field, a plus) or High School diploma/GED equivalentStrong familiarity with making travel arrangements and processing expense reports/reimbursementsAbility to multi‐task, be proactive, work independently, and work effectively under pressure (often under deadlines and changing priorities)Understanding of the importance of strict confidentiality of internal/personnel affairs/client informationHighly motivated, proactive team player with a positive attitudeOutstanding reputation of professional integrity and maturity Excellent written and oral communication skills, strong analytical skills, and exemplary attention to detailProficient with Microsoft Office Suite: Word, Outlook, Excel, and PowerPointAbility and desire to learn and develop new skillsDemonstrated ownership and accuracy of work productA self-starter who can multi-task and support multiple people with varied personalitiesCompensation and Benefits: Competitive salary and eligibility for year-end performance-based bonusMedical, dental, vision, life, and disability insurance Commuter benefits401(k) matching programEmployee Assistance Program (“EAP”)Professional designation and licensure assistanceFamily support and leaves of absenceNote: Please note that Octagon does not sponsor work visas or immigration-related employment benefits. We encourage all individual applications; please, no recruiters or agencies.