Executive Assistant

Our client is a real estate firm. They seek an Executive Assistant to join their Manhattan, NY office.ResponsibilitiesProvide high-level executive and administrative support to the CFOMaintain the CFO's schedule, prepare meeting agendas, presentations, reports, and minutes, and follow up on action itemsProcess day-to-day financial administration using QuickBooks, ensuring accurate and timely recordkeeping.Perform bank reconciliations and assist with maintaining accurate cash balances across company accounts.Record customer deposits, outgoing transfers, electronic payments, and other banking transactions.Maintain an accurate log of all incoming funds, ensuring receipts and deposits are recorded and reconciled promptly.Support monthly financial reporting by preparing schedules, gathering documentation, and coordinating finance deadlines.Assist with accounts payable and receivable activities, invoice processing, expense management, and maintaining financial records.Coordinate documentation and information requests for audits, banking, compliance, and board reporting while maintaining strict confidentiality.Liaise with internal departments, external accountants, banks, and vendors to support the smoothRequirements3–5 years' experience in an Executive Assistant, Finance Administrator, Accounting Assistant, or similar role supporting senior leadershipProficiency in QuickBooks with hands-on experience maintaining accurate financial recordExperience performing bank reconciliations, recording deposits, outgoing transfers, and maintaining cash receipt logsWorking knowledge of accounts payable, accounts receivable, and general bookkeeping principlesExcellent organizational skillsJobID: EA