Executive Assistant

Executive Assistant IIIInvestment Banking / Financial Services | New York, NYStart Date: ASAPLocation: New York, NY 10017Compensation: $45–$60/hourAssignment Duration: Approximately 7–8 monthsSchedule: Monday–Friday, 8:00 AM–4:30 PMWork Arrangement: Hybrid, 3–4 days onsite per weekAssignment Type: Temporary maternity leave coverage, with potential for permanent employmentPosition OverviewA leading financial services firm is seeking a polished, proactive, and highly organized Executive Assistant to support senior executive members within its Global Sales & Trading business in New York City.This is a temporary opportunity covering a six-month maternity leave, with an anticipated assignment duration of approximately 7–8 months. There is potential for the opportunity to become permanent based on business needs and performance.The successful candidate will provide high-level administrative support in a fast-paced, demanding financial services environment. A key component of this position will be managing a high volume of requests from individuals seeking access to executive leadership. The Executive Assistant must be comfortable filtering, prioritizing, and managing competing demands while exercising sound judgment and maintaining a high degree of professionalism and discretion.Candidates with financial services industry experience are strongly preferred, particularly those familiar with investment banking, capital markets, or Sales & Trading environments. However, candidates with strong executive assistant experience in other industries will also be considered.Key ResponsibilitiesProvide administrative and executive support to senior members of the Global Sales & Trading business.Manage complex calendars, schedule meetings, and proactively resolve scheduling conflicts.Monitor and manage executive inboxes, identifying priorities and determining which communications require immediate attention.Filter and prioritize incoming meeting requests and competing demands for executive time, using sound judgment and discretion.Coordinate internal and external meetings, including scheduling, conference room arrangements, and meeting logistics.Arrange domestic and international business travel, including flights, hotels, ground transportation, and detailed itineraries.Maintain a strong understanding of individual executive preferences, working styles, and travel requirements.Handle sensitive business information and confidential communications with the highest level of discretion.Serve as a liaison between executives, internal business partners, and external stakeholders.Anticipate executive needs and proactively address administrative challenges in a fast-paced environment.Adapt to changing priorities and provide additional support outside standard business hours when necessary, including occasional evenings or weekends.Provide general administrative support and assist with special projects as needed. Required QualificationsPrevious experience providing administrative or executive support, ideally to senior-level executives.Strong calendar management, meeting coordination, and travel booking experience.Excellent organizational skills and the ability to manage multiple competing priorities.Strong judgment and the ability to independently assess, filter, and prioritize requests.Exceptional professionalism, discretion, and ability to handle confidential information.Excellent written and verbal communication skills.Strong Microsoft Office proficiency, particularly Outlook, Word, Excel, and PowerPoint.Ability to work independently, anticipate needs, and adapt quickly to changing priorities.Polished, professional demeanor with confidence interacting with senior executives and stakeholders.Flexibility to provide occasional support outside standard business hours when business needs arise. Preferred QualificationsExperience within financial services, investment banking, capital markets, or banking.Familiarity with Global Markets, Sales & Trading, or fixed income businesses.Previous experience supporting executives in a fast-paced, front-office environment.Understanding of the urgency, responsiveness, and discretion required in a financial services setting.Interviews are happening now!