Executive Assistant

Executive Assistant – FloaterLocation: Midtown Manhattan, NYEmployment Type: Temporary / Temp-to-PermPay Rate: $50–$70 per hourSchedule: Monday–Thursday in-office; Friday work from homeHours: 9:00 AM – 6:00 PMPosition OverviewA leading financial services firm in Midtown Manhattan is seeking a polished, proactive, and highly organized Executive Assistant to join its administrative team in a floater capacity. This individual will provide flexible administrative support to multiple Partners, primarily supporting 2–3 junior team members, while collaborating closely with other Executive Assistants to ensure seamless day-to-day operations.The ideal candidate has experience working in a fast-paced, high-performance environment, demonstrates exceptional attention to detail, and can quickly adapt to changing priorities. Financial services experience is preferred, but candidates from other demanding, fast-paced industries will also be considered.Key Responsibilities· Provide comprehensive administrative support to multiple Partners and junior team members.· Serve as a floater, stepping in to support different executives and teams as business needs change.· Manage complex calendars, schedule meetings, and coordinate appointments.· Arrange domestic and international travel, including preparing itineraries and processing expenses through Concur.· Coordinate meetings, conference calls, and other business-related activities.· Prepare, edit, and format correspondence, presentations, and other business documents.· Submit and reconcile expense reports, ensuring accuracy and timely processing.· Partner with other Executive Assistants to provide coverage and maintain efficient administrative operations.· Handle confidential information with discretion and professionalism.· Anticipate needs, manage competing priorities, and respond effectively in a fast-paced environment.Qualifications· Previous experience as an Executive Assistant, ideally supporting senior executives, Partners, or multiple team members.· Financial services experience strongly preferred; candidates from other fast-paced professional environments are encouraged to apply.· Proficiency in Concur is required.· Strong calendar management, travel coordination, and expense reporting skills.· Excellent organizational, communication, and interpersonal skills.· Ability to multitask, prioritize effectively, and adapt quickly to changing demands.· A proactive, service-oriented mindset with exceptional attention to detail.· Professional demeanor and the ability to work collaboratively with a team of Executive Assistants.Work ArrangementThis position follows a hybrid schedule, with four days per week in the Midtown Manhattan office and remote work on Fridays. The role offers an opportunity to join a collaborative administrative team in a dynamic financial services environment, with the potential to transition from temporary to permanent employment.