Executive Assistant

Job DescriptionExecutive Assistant | New York, NY | Onsite Monday-Friday | Compensation: $90,000-$150,000+About the roleThis is a high-exposure Executive Assistant role supporting the Global Chair of a prominent law firm. The role blends traditional executive support with hands-on logistics and client service, and requires someone who can operate with urgency, discretion, and professionalism at all times.What you'll actually doReview, prioritize, and monitor the executive's inbox throughout the day, flagging urgent matters and preparing concise summaries for efficient communication managementDraft, revise, and finalize personalized correspondence, client notes, and other communicationsManage complex calendaring, scheduling, travel arrangements, dining reservations, and meeting coordinationServe as a trusted liaison between the executive, clients, attorneys, vendors, and internal stakeholdersCoordinate client meetings, events, and hospitality logistics with a high level of professionalismSource, purchase, package, and coordinate delivery of client gifts - tracking preferences, timelines, and delivery confirmationsHandle hands-on operational tasks including stocking refreshments, coordinating dry cleaning, managing deliveries, and maintaining executive office readinessOrganize expenses and process reimbursements accurately and on timeAnticipate needs proactively and resolve issues independently in real timeWhat we're looking forBachelor's degree preferred5+ years of executive, administrative, or personal assistant experience supporting senior-level individualsPrior experience in a legal setting strongly preferredExceptional communication, organization, and follow-through skillsStrong judgment, discretion, and emotional intelligenceComfortable handling both executive-level responsibilities and hands-on logistical tasksAdvanced proficiency in Microsoft Outlook, Word, and ExcelFlexibility to work overtime and maintain after-hours availability as neededEnvironmentThis role supports the Global Chair; it's a nationally recognized law firm headquartered in New York. The environment is fast-paced, deadline-driven, and deeply client-facing - the right candidate is dependable, highly polished, and thrives under pressure while managing competing priorities with professionalism and confidentiality.Additional detailsSchedule: Mon-Fri, 8:00am–5:00/6:00pm + overtime as needed | Fully onsiteCompensation is flexible based on experience and level of support expertise