Executive Assistant

A leading commercial real estate firm is seeking a proactive, highly organized Executive Assistant to support senior leadership and a busy, client-facing team. This individual will manage executive schedules, coordinate client interactions, and assist with launching and managing transactions.Responsibilities:Manage executive calendars, meetings, and scheduling priorities.Ensure executives are prepared for meetings, calls, and client engagements.Support launching and managing deals through Salesforce.Track transaction deadlines, deliverables, and follow-up items.Prepare, process, and track client and investor NDAs.Maintain client databases and track engagement and activity.Attend weekly team meetings, prepare notes, and distribute action items.Coordinate business travel, client entertainment, and occasional team events.Provide general administrative support to leadership and the team.Qualifications:Experience as an Executive Assistant, Administrative Assistant, or Deal Administrator.Exceptional organizational skills, attention to detail, and follow-through.Highly proactive with the ability to anticipate needs and take initiative.Strong presence, communication and interpersonal skills.Proficiency in Microsoft Office; Salesforce experience preferred.Familiarity with AI tools such as Claude.Ability to manage competing priorities in a fast-paced environment.