Executive Assistant

To be considered for this role, please complete the following survey in addition to applying:https://go.cultureindex.com/p/m8TtckPkCtgg2Qh Role SummaryWe’re seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide vital support to the CEO of ATRA. You must thrive in a fast-paced environment, manage priorities seamlessly, and excel at keeping everything on track. You’re a self-starter who anticipates needs, takes initiative, and ensures nothing falls through the cracks. You’re also eager to immerse yourself in the world of digital marketing and sales, learning from industry leaders as part of your role.Key ResponsibilitiesSchedule ManagementOrganize and maintain the CEO’s calendar; ensure efficient time management and protect the CEO’s time.Seamlessly coordinate and schedule virtual and in-person meetings between the CEO and key stakeholders.CommunicationManage email correspondence, write responses, and act as a liaison for internal and external communications.Manage team communication channels to keep high-priority items moving; flag any immediate action items for the CEO.Administrative SupportSchedule internal team meetings across different time zones.Prepare reports, documents, and presentations as needed.Task ManagementHandle a variety of personal and professional tasks to support the CEO’s day-to-day responsibilities.Prioritize the CEO’s tasks and keep the leadership team on track.Travel ArrangementsPlan, coordinate, and book travel arrangements for quarterly in-person meetings, award ceremonies, events, and other CEO/team business trips.Office ManagementProcure supplies and equipment for the office regularly while staying within budget.Keep the office stocked and tidy.Greet in-person guests, clients, and interviewees.Take deliveries and assist with mailing sensitive documents.Growth OpportunitiesGain insights and hands-on experience in digital marketing and sales strategies, learning directly from experts in the field.Key RequirementsExperience: Proven experience in an executive assistant role or similar, ideally supporting C-suite leaders and preferably within the marketing industry.Tech-Savvy: Proficiency in tools like Microsoft Office, Google Workspace, and project management platforms. CRM knowledge is a plus!Exceptional Organization: A talent for managing a busy calendar, multitasking, prioritizing tasks, and maintaining attention to detail in scheduling, travel, and documents.Strong Communication: Excellent written and verbal communication skills, with the polish to represent the CEO to internal teams, clients, and guests.Adaptability: Ability to pivot and adjust priorities quickly based on evolving needs.Proactive Mindset: A knack for anticipating needs and solving problems before they arise.Discretion and Integrity: Trusted to handle confidential and sensitive information with care.Curiosity and Drive: A genuine interest in learning about digital marketing and sales to grow your knowledge and contribute to ATRA’s success.Benefits$55,000 - $65,000 annual salary, depending on experienceCompetitive PTO + 1 week Holiday Break + Paid HolidaysHealth, dental, and vision Insurance401(k) + company matchLife Time Fitness gym membership stipendErgonomic sit/stand desk + company-provided laptopBi-weekly catered lunches & monthly team-building outingsProfessional development opportunitiesA collaborative, Outlier-driven culture where high standards and innovation thrive