Executive Assistant

Job Title: Executive AssistantIndustry: Freight Forwarding / Global LogisticsLocation (city, state): Wood Dale, IL *Onsite 4x a weekAssignment Type: Direct HirePay: $75,000 – $90,000 annuallyWork Schedule: Monday–Friday, 8:30 AM–5:00 PM, with a 30-minute lunchBenefits: This position is eligible for medical, dental, vision, and 401(k).About The Company:A well-established global logistics organization specializing in transportation, freight forwarding, and supply chain solutions. The company offers a collaborative workplace culture, a welcoming team environment, and strong employee retention.Job Description:We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior executive leadership. This individual will play an important role in managing daily priorities, coordinating business activities, and ensuring executive operations run smoothly. The ideal candidate is proactive, highly organized, detail-oriented, and comfortable supporting senior executives in a fast-paced, international business environment.Key Responsibilities:Manage complex executive calendars, schedule meetings, and coordinate domestic and international travel arrangementsPrepare materials for leadership meetings, including presentations, reports, and follow-up documentationCoordinate executive events, customer meetings, company functions, catering, and reservationsAssist with confidential business matters, legal documentation, and special projectsOversee expense reporting, travel reimbursements, and other administrative processesAct as a point of contact between executive leadership and internal departmentsWork collaboratively with cross-functional teams to ensure business priorities and initiatives stay on trackProvide administrative support as needed, including occasional communications outside standard business hoursQualifications:5–15 years of senior-level administrative or Executive Assistant experience, preferably supporting C-suite executivesDemonstrated experience managing executive calendars, travel, meetings, expenses, and confidential communicationsExcellent organizational, time-management, and problem-solving skillsStrong written and verbal communication abilitiesAbility to handle sensitive information with professionalism and discretionAdvanced Microsoft Office proficiency, particularly Excel, along with SharePointFamiliarity with Concur, SAP, or other enterprise business systems preferredExperience utilizing AI productivity tools, including Microsoft Copilot, to improve efficiencyHigh school diploma or equivalent required; bachelor's degree preferredExperience in freight forwarding, logistics, manufacturing, or another global business environment is a plusPerks:Competitive annual compensation with additional bonus opportunityDirect exposure to executive leadershipCollaborative and welcoming office environmentEstablished organization with strong employee tenureAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.