Office Coordinator

In order to be considered for this position, please this survey (there's no right or wrong answers, it helps us understand your work style and should only take ~10 minutes): https://go.cultureindex.com/p/UI4t9dGo3aPosition OverviewMarketStreet Enterprises is seeking a warm, dependable, and highly organized Office Coordinator who enjoys being the person everyone can count on. This role is built for someone who anticipates what people need before they ask, and is the steady, friendly presence that colleagues, tenants, and vendors know they can rely on. The ideal candidate is comfortable working independently, takes initiative to find productive ways to add value, and is equally at ease jumping in with others: someone who enjoys variety, works well as part of a team, and takes pride in being trusted with the details that let everyone else do their best work.Key ResponsibilitiesThe Office Coordinator works alongside every team at MarketStreet: Development, Accounting, Property Management, Marketing, and Executive Leadership, serving as a steady point of connection and support for the whole company while supporting the Director of Operations in keeping things running smoothly behind the scenes.Serve as the first point of contact for visitors and callersKeep office supplies, kitchen inventory, and common areas fully stocked and organizedMaintain office equipment (copiers, postage machines, shredders) in good working orderSupport in keeping the company's daily operations organized and moving smoothlyCoordinate meeting logistics, catering, and office events, including conference room setupSupport executives and department leaders with calendars, travel, and document signaturesCoordinate mail and deliveries, and maintain office systemsCoordinate between ownership, property management, vendors, and tenants on requestsManage new-hire onboarding, including paperwork, workstation setup, and office accessSupport one-off and ongoing projects across the firm as neededQualifications1-3 years of experience in an administrative, office coordination, or executive support roleStrong organizational skills and high attention to detailProficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)Experience supporting executives with calendar management and travel coordinationExcellent written and verbal communication skillsAbility to manage multiple priorities and competing deadlines in a fast-paced environment High school diploma or equivalent requiredPreferred AttributesExperience in commercial real estate, property management, or a multi-department office environmentExperience in YardiProactive, self-starter mentality with the ability to anticipate needsHigh level of discretion when handling confidential information