Office Services

Role OverviewThe Office Services Clerk will oversee fundamental administrative and clerical functions vital to smooth office operations. Responsibilities include managing incoming mail and deliveries, supporting reception and visitor services, maintaining office supplies and equipment, and assisting with conference coordination and special projects. This position ensures confidentiality, organization, and high-quality service within a busy legal office setting.Key ResponsibilitiesReceive, sort, and distribute incoming mail, packages, and courier deliveries to appropriate departments, ensuring accurate and timely handlingMaintain and replenish office supplies, stationery, and office equipment to support overall operationsGreet and assist visitors and clients professionally, ensuring a positive first impression and effective front desk supportSupport photocopying, scanning, and document assembly tasks, maintaining confidentiality and accuracyCoordinate conference room setups and support logistics for meetings and small corporate eventsOperate, troubleshoot, and maintain office equipment such as copiers, fax machines, scanners, and printersAssist with filing, data entry, and document management, adhering to confidentiality standardsCollaborate with various teams to optimize office workflows and processesSupport special projects and ad hoc operational tasks to ensure office efficiency and client service excellenceCore Qualifications & RequirementsHigh school diploma or equivalent; Associate’s or Bachelor’s degree in Office Administration, Business, or related field preferred1-2 years of administrative, clerical, or mailroom experience, ideally within legal, professional services, or corporate environmentsProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Strong organizational skills with exceptional attention to detail and time managementAbility to multitask effectively and maintain performance under pressureExcellent verbal and written communication skillsKnowledge of general office procedures, document management, and office equipment (copiers, scanners, fax machines)Discretion in handling sensitive and confidential informationFlexibility to adapt to changing priorities and support occasional event setupsNice-to-Have QualificationsPrior experience within legal or professional services organizationsFamiliarity with legal document workflows and office automation toolsCustomer service experience in professional environmentsKnowledge of legal document management systems and support proceduresCore Technical SkillsOffice management and document management systemsLegal support tools and office automation softwareMicrosoft Office (Outlook, Word, Excel, PowerPoint)Office equipment operation (copiers, scanners, faxes)Data entry, filing, and confidential document routingThe Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.