Project Coordinator

Tom Barrow Company is a premier manufacturer’s representative in the HVAC industry, offering a wide range of commercial and industrial HVAC products across the Southeast. Known for our strong client relationships and technical expertise, we serve engineers, contractors, and building owners with reliable, high-performance solutions.As part of the Impact Climate Technologies (ICT) family of companies, we are backed by a leading HVAC solutions platform serving customers across North America through 31 locations. Together, we support mission-critical environments—from data centers and healthcare to complex commercial facilities.Our work is guided by ICT’s RECIPE values—Respect & Collaboration, Excellence Always, Customer Commitment, Integrity First, People-Centered leadership, and Expertise & Innovation. These principles shape how we work with our customers, support our teams, and partner with one another every day.We take a forward-thinking approach, delivering scalable, energy-efficient, and reliable solutions while building long-term partnerships through exceptional service, technical expertise, and support.The Project Coordinator / Inside Sales Assistant supports Outside Sales Engineers by providing timely estimates, managing post-sale project coordination, and ensuring a high level of customer service. The role involves interpreting construction documents, preparing quotations, and overseeing multiple projects from bid through completion. Success in this position requires strong organizational skills, technical aptitude, and a proactive, customer-focused approach. Hands-on training will be provided.Key ResponsibilitiesInterpret construction plans and specifications to perform material take-offs and select HVAC materials based on project requirementsUse manufacturer software to price materials and prepare detailed quotations for customersManage post-sale activities including job booking, submittals, order entry, billing, and expeditingServe as a liaison between Outside Sales Engineers, factory representatives, and customersMaintain accurate documentation and communication throughout the project lifecycleCoordinate and prioritize multiple projects (30–150 active jobs) at various stagesAssist with freight claims, factory invoices, stock sales, and credit card transactionsSubmit prior approval requests and maintain the branch bid listMentor and support the quotation process as neededQualificationsEngineering degree (Mechanical preferred), Building Construction degree, or comparable industry experience preferredInside sales or project coordination experience, preferably in commercial HVACStrong technical aptitude and product knowledgeProficiency in Microsoft Windows and manufacturer-specific software for quoting and project managementExcellent organizational and time management skillsAbility to multitask and adapt to shifting priorities in a deadline-driven environmentStrong communication and customer service skills with a “can-do” attitudeAbility to work independently and collaboratively