Executive Assistant

Executive Assistant to the CEOCompany: Confidential Asset Management Firm Location: Midtown Manhattan, New York, NY Compensation: $125,000About UsWe are a well-established asset management firm based in Midtown Manhattan. Our firm's identity is being kept confidential at this stage of the search.Position SummaryWe are seeking an experienced Executive Assistant to support our CEO's business and personal calendar and administrative needs. The ideal candidate is well-spoken, self-sufficient, and extremely organized, with excellent judgment to prioritize multiple and potentially competing requests in a fast-paced environment.Key ResponsibilitiesCoordinate internal and external meetings with timely, accurate logistics, communication, and follow-upArrange domestic and international travel, understanding both business agenda and personal preferences, including restaurant and business entertainment suggestions and reservationsPrepare monthly expense reports, identifying and resolving discrepanciesProactively check in with the CEO and broader internal support teamScreen communications — reading, researching, collecting, prioritizing, and routing correspondence with professionalismMaintain accurate contact information in Outlook and the CRM databaseMaintain strict confidentiality regarding CEO, client, and company informationSupport personal and special projects as directedQualifications5+ years of Executive or Personal Assistant experience, preferably in Financial Services or Professional Services (consulting, law, advisory, etc.)Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)Highly organized with strong attention to detail and accuracyExceptional verbal and written communication skillsProactive and self-motivated; able to anticipate the needs of othersSkilled at juggling multiple assignments and prioritizing with a sense of urgencyComfortable managing competing demands, change, delays, or unexpected eventsAble to follow established processes while identifying opportunities for improvementSelf-starter who works well independently and collaboratively across teamsPositive, enthusiastic approach to workHigh degree of professionalism; performs well under pressurePunctual and 100% dependableResourceful, with the ability to anticipate problems and develop calm, efficient solutionsTrustworthy, with discretion in handling confidential and sensitive informationRespectful, dependable, and ethical; upholds firm valuesExcellent professional references